Executive Assistant

Description

• Perform a range of administrative services including responding to phone calls and email, calendar management, meeting coordination, travel arrangements, expenses etc.
• Prepare correspondence, documents, reports and presentations of a confidential, strategic and/or complex nature.
• Lead or assist in the coordination of team and community events.
• Liaise and coordinate events with individuals across our Parent Company and family of Business Units.
• Provide top notch service to clients, suppliers and other stakeholders by responding professionally and with a sense of urgency.
• Coordinate and collaborate with various Govan Brown team members from time to time, as directed by executive group.

Requirements

Govan Brown has an exciting opportunity for an experienced Executive Assistant to provide administrative support to the Executive Team in our Toronto office. Our ideal candidate will confidently perform a wide range of administrative and support activities to an executive team with varied needs and priorities. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role.

• Computer proficiency in Microsoft Office: Word, Powerpoint, Excel and Outlook
• Highly organized and a stickler for detail
• Previous roles in a professional services, commercial construction or real estate environment is an asset
• Flexible, with the ability to adapt to new ideas
• University or College degree / diploma
• Confidence and moxie to interact with individuals at all levels and with differing styles
• Self- motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands
• High level of professionalism, sound judgment with the ability to get results
• 5+ years of experience providing administrative support to senior management – to multiple managers a definite asset
• Enjoy working both independently and with a team, sharing information with others

Benefits

• In-office. This is not a hybrid or remote role.
• Professional Development & Training: Expand your knowledge through various internal training programs and support of your professional certification goals.
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.
• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.
• Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)
• Our Workplace: On-site gym, games room, weekly fruit deliveries and free on-site parking.
• Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
• Health & Dental Benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
• Family-Friendly Environment: Our culture extends beyond our employees with family friendly events and we furry friends are welcomed at our office.
• Green Space: Enjoy the fresh air and amazing view from our outdoor space, patio and BBQ facilities. And let’s not forget our beloved bees (affectionately known as The GBees).
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.

Training + Development

Interview process

Visa Sponsorship

Security clearance