Business Coordinator

Description

• Organize Southern Alberta Executive Committee Meetings including but not limited to: schedule coordination, agenda preparation, and set up/facilitation assistance on the day of the meeting .
• Take initiative to research and solve problems.
• Work closely with the leadership team in managing projects and conducting research
• Examples of initiatives you may be involved in include; handling negotiations for filming, working on equity, diversity and inclusion initiatives, reviewing community engagement opportunities.
• Provide a contact point for all persons to contact the SVP, understanding the priority of the contact and acting as an ambassador to all of the SVP’s contacts.
• Support the SVP in preparing reports, memos, letters, acting as gatekeeper for confidential documentation and communication .
• Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.
• Support the Communications department with tactical work on intranet, social media, employee townhalls and leadership meetings.
• Work closely with the SVP to keep him informed of upcoming commitments and responsibilities, assist the SVP with calendar management.
• Take minutes of Executive meetings, and disseminate professional versions post meeting to those in attendance.
• Acts as an ambassador for visiting executives, processing of expenses and travel coordination
• Generate and process POs
• Prepare, compose and initiate various documents, often confidential in nature, such as letters, correspondence, memoranda, agendas, reports, minutes, quotations, notices, postings, tables, forms, spreadsheets, presentation material choosing the appropriate means of communication, including the preparation of materials for executive meetings.
• Prepare both domestic and international travel/hotel/car arrangements for SVP and any visitors
• Manages corporate event accounts, including allocation, catering and reporting (ie corporate box and stadium tickets).

Requirements

• Must have the ability to diplomatically negotiate deadlines and deliverables.
• Proven ability to handle confidential information with discretion.
• Exhibit exceptional organizational skills so as to complete assignments and produce accurate work products in a timely manner without follow-up.
• Strong written and verbal communication skills.
• Excellent proofreading and editing skills.
• Strong interpersonal skills and the ability to build relationships at differing levels within the organization.
• Must be flexible, able to balance multiple tasks and changing priorities, with required urgency.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.

Benefits

• Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
• Service recognition awards to celebrate your contributions.
• Easy access to mental health and well-being support.
• An inclusive and welcoming environment where everyone can be themselves.
• Flexible Health & Dental benefits coverage for you and your dependents.
• Perks & discounts on a variety of products and services.
• Financial support for new parents beyond statutory benefits.
• Company-provided personal protective equipment ensuring your safety and comfort on the job where applicable.
• A collaborative work culture in a supportive and team-oriented work environment.
• Access to voluntary programs like RRSP and TFSA for future financial planning.
• Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities.
• A generous Pension Plan designed to support you through various stages of your career and life.

Training + Development

Interview process

Visa Sponsorship

Security clearance