Projects Coordinator

Description

• Assist in implementing sustainability and environmental best practices in all project stages.
• Coordinate with suppliers for timely delivery of materials and equipment.
• Ensure all stakeholders are updated regularly on project status, challenges, and milestones achieved.
• Ensure all on-site activities comply with the resort’s safety standards and UAE regulatory requirements.
• Prepare weekly and monthly progress reports for management and stakeholders.
• Organize and attend project meetings; record and distribute minutes and action points.
• Monitor contractor performance and report any delays, non-compliance, or quality issues.
• Attention to Detail: Ensures accuracy in documentation and project execution.
• Regular coordination with external contractors, consultants, and vendors
• Facilitate smooth communication among project teams to ensure clarity on scope, deadlines, and quality standards.
• Act as a key contact between the resort’s management and contractors/vendors.
• Customer Focus: Maintains the resort’s standards of excellence in all deliverables
• Monitor project expenses and ensure adherence to approved budgets.
• Liaise with internal departments (Engineering, Housekeeping, F&B, Procurement, and Operations) to align project deliverables with operational needs.
• Assist the Director of Engineering in preparing detailed project plans, timelines, budgets, and resource allocations.
• Track project costs, variations, and payments to vendors and contractors.
• Coordinate snagging, de-snagging, and final handover procedures.
• Assist in identifying cost-saving opportunities without compromising on quality.
• Coordinate day-to-day project activities to ensure work is progressing as scheduled.
• Support the preparation of project cost summaries and final financial close-out reports.
• Support the preparation of technical submittals, RFIs, and approval documents.
• Conduct site inspections with the Engineering and HSE teams to verify work quality and adherence to specifications.
• Maintain complete project documentation including drawings, approvals, permits, contracts, correspondence, and progress reports.
• Monitor project schedules and follow up on pending tasks to ensure timely completion.
• Support procurement in preparing BOQs, scope of work, and evaluation of vendor quotations.

Requirements

• Communication: Effective coordination between teams, vendors, and management.
• Problem-Solving: Anticipates and resolves project-related issues promptly.
• Adaptability: Works efficiently in a fast-paced, dynamic environment.
• Bachelor’s degree in civil engineering, Architecture, Project Management, or a related field.
• Familiarity with Dubai Municipality regulations and local authority requirements.
• Strong knowledge of project management principles, construction processes, and vendor coordination.
• Minimum 3–5 years of relevant experience in project coordination within the hospitality or construction industry (preferably luxury hotels or resorts).
• Proficiency in MS Office Suite and project management software
• Requires flexibility to work extended hours or weekends based on project needs.
• Excellent verbal and written communication skills in English.
• Teamwork: Collaborates effectively with multidisciplinary teams.
• Project Management: Strong organizational and time management skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance