Project Assistant

Description

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
• Responsible for maintaining and upholding the project administrator processes and procedures to ensure standard practice across the region.
• Keep job files in a clean, organized, and trackable order, and up to date (includes both hard copy and electronic filing).
• Assembles, compiles, and/or prepares documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawings for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project checklist.
• Instructs project team in organized filing system and assures its proper use.
• Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
• Discusses and coordinates personal and project goals, important issues, and objectives.
• May administer contracts and purchase orders as assigned by leadership.
• Assists in establishing OCIP or CCIP program per contract requirements.
• Maintains required documents for program.
• Drafts, transmits, and files correspondence.
• Process monthly draws and enter all relevant compliance data.
• Maintain subcontractor and supplier records.
• Track Gallagher CCIP closeout and true-ups at 100% billing and confirm all change orders are billed.
• Manage mechanics lien filing and notify project teams as needed.
• Review payroll summaries and labor compliance status as applicable.
• Participate in closeout process by collecting final waivers, insurance, and providing required documentation per project specifications.

Requirements

• Knowledge of California labor compliance preferred, but not required.
• High school diploma or equivalent.
• 2+ years of administrative or secretarial experience, preferably in construction.
• Post–high school administrative assistant training preferred.
• Typing speed of at least 50 wpm.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Highly organized with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Able to work independently in a remote, distraction-free environment.
• Knowledge of Layton Construction’s systems and workflows preferred.
• Able to perform essential functions with or without reasonable accommodation.

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt, Time Away Benefits, 8 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program.

Training + Development

Interview process

Visa Sponsorship

Security clearance