HR Associate, Operations (Compliance Focus), WAL

Description

• Maintain and manage SGH’s legally required employment postings.
• Manage ongoing communication with employees related to employment notices (e.g., annual, new hire and separation notifications).
• Engaged by reviewing laws, policies and procedures and making recommendations.
• Support requests from SGH’s internal departments and engineering teams related to pursuit and project compliance, such as reviewing internal policies and procedures and providing information for compliance certificates.
• Collaborate with the HR Operations team related to document retention for personnel files and I-9s.
• Organize internal documents, reference materials, and tracking sheets to support required compliance items and retention requirements.
• Coordinate the annual motor vehicle record check process to ensure employees driving for SGH meet our internal policy requirements.
• Support HR Operations Manager and SGH’s legal team related to data protection and privacy policies and procedures.
• Support the HR Operations Manager related to compliance with FLSA.
• Coordinate with the HR Operations Associate to update our onboarding platform (Greenhouse Onboarding) with required forms and notices for new hires.
• Draft new or updated policies for our Employee Handbook related to new or changed employment laws.
• Audit and review internal processes to ensure compliance with Form I-9 and E-Verify, including monitoring SGH’s electronic I-9 platform.
• Liaison with the Director of HR, HR Operations Manager, and Talent Development staff regarding compliance with state or local anti-harassment and anti-discrimination training requirements (e.g., annual and/or bi-annual trainings based on state lived or worked in).
• Collaborate with our HR Operations Associate related to fulfilling external data reporting requirements, including Equal Employment Opportunity (EEO-1), Veteran’s 4212, and CA pay data reporting.
• Support the HR Operations Manager related to compliance with federal, state, local, and federal contractor requirements.
• Manage ongoing background and drug and alcohol screening requirements by completing appropriate checks within the noted timeframes. This includes working with our engineering staff to meet project/client requirements.
• Partner with the HR Benefits team related to HR Operations & Benefits joint policies.

Requirements

• Experience drafting policies.
• Ability to maintain confidentiality and manage sensitive information.
• Experience with ADP WorkforceNow or another HRIS.
• 3 or more years of related experience.
• Intermediate proficiency with MS Word, PowerPoint, and Excel.
• Proactive and collaborative, with the ability to independently manage competing priorities and deadlines with a high level of attention to detail.
• Excellent verbal and written communication skills.
• Strong knowledge of employment laws and HR compliance requirements.

Benefits

• Healthcare and Dependent Care Flexible Spending Accounts
• Paid Parental Leave
• Employee Assistance Program
• Paid Time Off (Vacation time, Sick leave, Holidays)
• Health Insurance (Medical, Dental & Vision)
• Optional Life Insurance
• Short and Long-Term Disability (company paid)
• Tuition Reimbursement
• Legal & Identity Theft plans
• Fertility, Family Forming, and Hormonal Health benefit
• AFLAC Accident & Cancer Insurance
• Profit Sharing and 401(k) plan with a discretionary company contribution
• Pre-tax Commuter Benefit
• Employee Basic Life and AD&D insurance (company paid)
• Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity.

Training + Development

Interview process

Visa Sponsorship

Security clearance