Project Billing Administrator

Description

• Responds to routine inquiries on invoicing.
• Resolves issues highlighted in the Exception
• Under the direction of Project Billing Lead works with Project Accountants and/or Project Managers, reviews Project set up in the Business System; establishes project details, financial plans, rate schedules, customer details, payment plans, multicurrency billing set up
• Reviews Aged Debtors Report(s) and assists in the development of corrective action plans; follows up on outstanding debtors with Project Managers/Project Accountants and clients.
• Runs weekly Exception Reports and reviews project revenue recognition.
• Where appropriate, contacts clients to ensure invoices have been received, agreed and actioned by client and provides updates to Project Manager/Project Accountant of progress of invoice payments for cash flow purposes.
• Project events using proper billing event types and enters data into the business system.
• Ensures proper documentation is in place; files and organizes hard and soft copy documentation.
• Works with PA and Project team to setup invoicing calendar for all customers and projects (maximising month billings).
• Runs system queries and reports as requested.
• Reviews WIP Reports and conducts WIP report reviews with Project Managers/Project Accountants to ensure prompt invoicing
• Ensures current signed contract is in place and credit checks completed where applicable and all amendments are on file.
• Interprets commercial Billing Terms and conditions, Ensures accuracy of Rate Build Up and reviews with Project Mgmt/Project Accountant at initial project set up.
• Keeps a register of invoices when distributed to client.
• Prepares sample customer invoices for review by Project Manager and/or Project Accountant if required and obtains approval for invoice format and detail.
• Works with Project Teams to ensure all Time corrections and/or AP corrections are made to the project in a timely
• Compiles and collates back up documentation for final invoice presentation to client.
• Works with the PA to ensure that billings do not exceed budget limits

Requirements

• Familiar with ERP environments, specifically Oracle a plus.
• 7 years experience in a financial support role (note with no diploma/degree, additional work experience may be required).
• Diploma in Accounting preferred
• Detail oriented
• Engineering, consulting EPC, WPCM and construction project knowledge.
• Advanced Excel skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance