Portfolio CAM - North Region

Description

• Monitor vendor performance to ensure adherence to contract responsibilities and duties. Coordinate with board for Proposals to ensure appropriate price and service levels. Obtain and file business licenses and insurance for all vendors
• Write routine reports and correspondence
• Identify and record violations of association restrictions, rules and regulations
• Respond to owner/resident inquiries
• Supervise outside vendors and/or site employees as necessary
• Serve as liaison between the association/board of directors, legal counsel, and community association members
• Ensure correct coding for financial statements
• Draft and post Board Agendas prepare Board Packages, attend Board of Director meetings and record minutes.
• Prepare and submit a management report to the board
• Transcribe all board meeting and annual meeting minutes (as applicable).
• Approve all invoices outside the regularly budgeted items and submit for payment
• Complete monthly inspections of the buildings, facilities, and grounds to insure vendor job performance and note violations of C&R's. Inspection reports will be included in the monthly management reports provided to the board.
• Know how to ensure contractor compliance with contract terms related to deposits, progress payments, retention and final payments
• Monitor collections with regard to Association Assessments
• Implement enforcement policies (e.g., rules, architectural controls) as directed by the association
• Compile all information for annual and budget meeting mailings
• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Read and interpret documents such as safety rules, operation and procedural manuals, State Statutes affecting COA/HOA and corresponding condominium documents, by-laws and rules and regulations
• Respond to requests from title/mortgage/real estate companies
• The Community Association Manager manages all employees and vendors of the associations they are assigned to and is responsible for the performance association management services.
• Document, submit and coordinate insurance claims
• Work with Board in the preparation of a yearly budget and monitor its adherence
• Develop, establish and implement systems and controls to ensure maintenance needs are documents and completed
• Distribute the budget as required by governing documents and statutes
• Administer all Association rules and regulations
• Assist Maintenance Supervisor as needed with review of work orders and expedite as appropriate

Requirements

• Daily travel is expected for this position.
• Knowledge of the purpose of financial reports (e.g. general ledger, variance, accounts payable, income statement, balance sheet)
• Bachelor’s degree a plus but not required.
• Multi-task, embrace change, solve practical problems and deal with a variety of concrete variables
• Knowledge of the requirements for different types of meetings and elections
• Ability to lift up to 15 lbs
• 2 to 5 years of experience.
• Communicate clearly and be able to work with and present ideas to a variety of people including owners, tenants, the general public, Board of Directors, staff, contractors and service providers
• LCAM designation.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance