Office Administrator

Description

• Support recruitment efforts, including screening candidates and coordinating interviews.
• Schedule meetings, appointments, and orientations for new hires.
• Track and process invoices, payments, and bank deposits; reconcile accounts as needed.
• Manage full-cycle payroll processing for multiple departments, ensuring accuracy and compliance with company policies and regulations.
• Handle inbound and outbound calls and emails; provide exceptional customer service and project updates.
• Assist with lien releases, vendor notices, and compliance documentation.
• Provide backup support and cross-train on office functions.
• Prepare, review, and manage subcontractor agreements, purchase orders, and work orders.
• Assist HR with maintaining office policies, personnel files, and onboarding processes.
• Maintain communication with project contacts regarding scheduling and documentation.
• Maintain payroll records, verify timecards, and resolve discrepancies promptly.

Requirements

• Basic accounting or bookkeeping knowledge.
• Proficiency in Microsoft Office (Excel, Word) and strong computer navigation skills.
• Strong organizational and multitasking abilities with attention to detail.
• Hands-on experience with payroll processing (ADP Workforce Now or similar systems preferred).
• English fluency required; bilingual (Spanish/English) is a plus.
• Stable work history and ability to maintain confidentiality.
• 3–5 years of administrative experience; construction industry experience preferred.
• Excellent verbal and written communication skills; ability to interact with C-level executives.
• Experience with Salesforce and/or ADP Workforce Now (or similar CRM/payroll systems) is a plus.
• Bachelor’s degree preferred; equivalent experience considered.

Benefits

• PTO and Paid Holidays
• Competitive compensation and benefits package (more details below).
• Salaried position: $60K-$70K
• Opportunity to work with a respected leader in the commercial roofing industry.
• Collaborative team environment with room for growth.
• Life Insurance
• 401(K) with employer match
• Medical Vision and Dental Benefits
• Accident and Disability Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance