Construction Vendor Administrator

The Vendor Administrator supports the branch offices by ensuring all vendors and subcontractors meet company and regulatory compliance standards. This role manages vendor/subcontractor documentation, monitors certifications and insurance renewals, facilitates onboarding, and serves as the key liaison between vendors and internal departments. The ideal candidate will be detail-oriented, organized, and familiar with construction industry compliance requirements.

• Serve as the primary point of contact between vendors and subcontractors, facilitating communication with branch offices
• Prepare and distribute communications, such as mail, reports, and other correspondence
• Assist in preparing contract attachments, exhibits, and other compliance-related documentation
• Conduct audits of vendor files for accuracy, completeness, and compliance
• Coordinate onboarding and set up of new vendors and subcontractors, ensuring all compliance requirements are met
• Prepare and issue vendor and subcontractor agreements as requested by the branch offices
• Maintain and update compliance tracking spreadsheets and vendor/subcontractor databases
• Monitor vendor/subcontractor documentation renewals and expirations to maintain continuous compliance
• Attend regular meetings to facilitate ongoing communication with business partners
• Enter and maintain accurate vendor and subcontractor information in compliance management systems
• Track vendor/subcontract compliance documents and renewals
• Collect, verify and maintain vendor documentation
• Maintain and update preferred vendor list
• Collaborate with business partners to resolve vendor or subcontractor issues promptly
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
• Report non-compliant vendor and subcontractors to the appropriate business partners
• Request, review, and follow up on all vendor/subcontractor insurance documents until fully compliant
• Ensure vendors comply with company policies, safety standards, and legal/regulatory requirements

Education and/or Experience

• Understanding of Labor Unions and Labor Agreements a plus
• Knowledge of trucking industry regulations and AB5 compliance is a plus
• High School Diploma or equivalent required
• Knowledge of construction industry regulations, safety standards, and compliance requirements
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Strong work ethic and high degree of professionalism
• A minimum of 4+ years of subcontract administration in construction is preferably
• Excellent written and verbal communication and interpersonal skills for vendor/subcontractor and internal stakeholder interactions
• Proficient in Microsoft software such as Word, Excel, Outlook and Power Point
• Experience with vendor onboarding, insurance verification, and contract administration
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Impeccable organizational, time management, follow-up and problem solving skills
• Strong problem solving skills and the ability to escalate issues when necessary

Compensation details: 27-32 Hourly Wage

• Health, Dental, and Vision as well as other supplemental health insurance.
• Holiday Pay
• On the job training provided to all employees
• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• Opportunities for career advancement
• 401K Retirement Benefits are extended to all Non-union employees.