Sr Occupancy Planner
Cushman & Wakefield
Strategic space planning, move management, and facilities oversight for US/Canada portfolio.
9 days ago ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Richmond, VA
Hybrid
Company Size
52,000 Employees
Service Specialisms
Advisory & Transaction Services
Capital Markets
Corporate Solutions
Facilities Management
Global Occupier Services
Investment Management
Project & Development Services
Valuation & Advisory
Sector Specialisms
Industrial
Logistics
Public Sector
Rail
Healthcare
Hospitality
Office
Investor
Role
What you would be doing
space analysis
move coordination
occupancy forecasting
cafm maintenance
autocad design
budget support
- Analyze space utilization data through methods such as space walks and reporting tools to identify opportunities for efficiency and cost savings.
- Oversight of expense management for distributed-leased facilities management.
- Must be regularly on-site to support move activities and client needs.
- Ensure adherence to client playbooks, policies, and space planning standards.
- Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).
- Coordinate and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities, Project Management, and external vendors.
- Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.
- Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.
- Problem Solving: Identifies space-related challenges and develops creative, data-driven solutions.
- Mentor junior planners, facility managers and facility coordinators to contribute to team development and knowledge sharing.
- Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.
- Client Focus: Builds trust and maintains strong relationships with internal and external partners.
- Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.
- Collaborate with key stakeholders to align space planning with business objectives and operational requirements.
- Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.
- Move/add/change management oversight, planning, execution and budgeting
- Strategic Thinking: Aligns occupancy planning with long-term business goals and workplace trends.
- Support budgeting efforts for capital and operating expenses related to occupancy planning and facilities management.
- Create conceptual and detailed layouts, stack plans, and floor plans using AutoCAD and other design tools.
- Lead strategic occupancy planning efforts, including migration plans, restacks, consolidations, and relocations.
- Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.
- Present findings and recommendations to clients and internal teams through operational reports and presentations.
- Attention to Detail: Ensures accuracy in data management, reporting, and documentation.
What you bring
autocad
power bi
excel
cafm
facilities management
leadership
- Familiarity with BOMA standards and poly-lining methodologies.
- Experience managing move coordination and service requests.
- Strong organizational, analytical, and problem-solving skills.
- Communication: Strong verbal, written, and visual communication skills for engaging stakeholders and presenting findings.
- Ability to manage multiple projects independently and lead presentations.
- Primarily office-based with extended periods of computer use (up to 8 hours/day).
- Ability to develop user documentation and apply policy and procedure effectively.
- Ability to read and interpret architectural drawings and floor plans.
- Ability to observe details at close range and arrange information in logical sequences.
- Adaptability: Responds effectively to changing priorities and business needs.
- Collaboration: Works effectively within cross-functional teams to deliver integrated workplace solutions.
- Strong understanding of space planning principles, workplace strategy, and utilization metrics.
- Occasional standing or walking during site visits, audits, or move coordination.
- May require travel up to 20% for site assessments and project support.
- Analytical Thinking: Ability to interpret space data and develop actionable planning strategies.
- Ability to respond quickly to emergency situations and service requests.
- Facilities Management experience strongly preferred.
- Advanced skills in Microsoft Excel (PivotTables, VLOOKUP, Index/Match) and business intelligence tools (Power BI).
- Proficient in AutoCAD and CAFM/IWMS platforms (iOffice preferred).
- Leadership: Demonstrates project leadership and mentoring capabilities.
- Flexibility to work evenings and weekends as needed to support moves and projects.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- drug testing required
- criminal background check
- clean dmv record required (for driving roles)
- education verification
- reference checks
- proof of legal work eligibility in the us
Company
Overview
Founded in 1917
Year of establishment
The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.
$9.5B in Revenue
Annual revenue generated in 2023
In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.
$191B in Deals
Total transaction volume in 2023
The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.
4.3B sq ft Managed
Global commercial space managed
The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.
- With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
- Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
- The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
- A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.
- Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
- Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
- Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
- Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
- Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.
43% Drop
Emissions Reduction
Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.
68% Reduction
Office Emissions Efficiency
Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.
50% Target
GHG Emission Reduction
Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.
100% Renewable
Corporate Electricity
Aiming to source all electricity for corporate offices from renewable sources by 2030.
- Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
- Partnering with clients to set science-based targets by 2025.
- 52% reduction in entire value chain emissions since 2019.
- Electrify vehicle fleet globally by 2035.
- Waste reduction and recycling programs implemented globally by end-2024.
- Single-use plastics eliminated from offices by end-2025.
1,400 Veterans Hired
Military & Veteran Program
The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.
1,400+ Veterans
Veteran Employment Initiative
Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.
- Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
- Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
- Aiming to elevate women's representation—no specific percentage disclosed.
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