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Property Assistant
Newmark
Assist property managers with admin, reporting, tenant service, and budgeting.
3d ago
Junior (1-3 years)
Full Time
Seattle, WA
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Real Estate Advisory
Property Management
Investment Sales
Valuation & Advisory
Capital Markets
Leasing
Corporate Services
Tenant Representation
Sector Specialisms
Flex Space
Healthcare
Life Science
Technology & Innovation
Industrial & Logistics
Retail
Office
Multifamily
Role
What you would be doing
project oversight
document management
accounting reports
invoice processing
billing collections
financial controls
- Must have been responsible for a portfolio of three or more projects with direct reports.
- Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
- Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
- Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
- Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
- Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.
- Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
- Develop and maintain property filing & tracking systems for reports and documents identified above.
- Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs.
- Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
- Assist Property Managers in the annual budget preparation and development.
- Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
What you bring
ms word
ms excel
real estate license
8+ years
bachelor's
detail‑oriented
- Strong business vocabulary, grammar, and effective communication skills.
- Proficient in MS Word, MS Excel, E-Mail.
- Attention to detail.
- Valid real estate license in States that require it.
- Excellent interpersonal skills.
- Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
- Minimum of 8 years’ experience in property operations.
- Strong proofreading and editing skills.
- Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
- Knowledge in all aspects of business including leasing and construction management.
- Ability to work independently with minimal supervision.
- Working knowledge of Internet and Internet Searching Techniques.
- Broker or salesman license as required for property management in the state/s where business is transacted.
- Referral Program
- Education reimbursement
- Opportunities to network and connect.
- Bright Horizons back-up care program
- Generous healthcare
- Generous paid time off
- Industry leading Parental Leave Policy (up to 16 weeks)
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 1929
Year Established
The company has grown to be a global leader in commercial real estate services, with a strong legacy built over nearly a century.
- Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory.
- _INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail.
- سابق Opera specialized in complex transactions, capital structuring, and operational strategies.
- _INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions.
- INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.
- Client-focused innovation
- Integrity and transparency
- Collaboration and teamwork
- Commitment to excellence
- Entrepreneurial spirit
- Diversity of thought
- Accountability and results-driven
2040
Net Zero Emissions Target
Aiming to achieve net zero emissions by a specific year, demonstrating a commitment to reducing environmental impact.
- Prioritizing green building certifications and sustainable practices
- Implementing energy efficiency measures across properties
- Promoting renewable energy and sustainable construction practices
- Tracking and reducing carbon footprint
- Developing diverse talent pipelines
- Ensuring equitable opportunities for career advancement
- Gender diversity initiatives with a focus on leadership roles
- Increasing representation of women and minorities in management positions
- Regular training and programs to foster an inclusive culture
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