Executive Assistant

Description

• Plan and organize so that activities are completed accurately and on time. Activities may include preparing documents, screening and responding incoming correspondence, inquiries, phone calls, drafting letters and official information releases, arrange and attend meetings, take and distribute minutes.
• Carry out special work as directed by Regional Business Leader.
• Prepare and manage facility budgets, track expenses, and implement cost-saving initiatives.
• Perform administrative tasks using independent judgment and discretion.
• Lead global leadership team visits. Responsible for planning and executing agenda and logistics management.
• Assist HR function in executing Long Service Awards Program.
• Coordinate with external vendors and service providers for facility-related contracts, negotiations, and performance monitoring.
• Liaison with Executive Assistant of Senior Leaders of key customer accounts to facilitate the critical meetings and discussions.
• Manage Site leader appointments and schedules. Make travel arrangements to make best use of their time.
• Collaborate with functional leaders to follow up on actions directed by Business leader and ensure timely closure.
• Manage multiple priorities & task
• Handle information confidentially and maintain the security of Executive’s records and files.
• Effectively network with global leader’s offices to ensure smooth collaboration with other regional EAs and adopt/exchange best practices.
• Manage day-to-day operations of the site including housekeeping, security, cafeteria, and utilities.
• Facilitate the smooth communications between the Regional Business Leader and other stakeholders internally and externally.
• Ensure adherence to statutory requirements, conduct regular audits, and maintain documentation.
• SPOC for employee car lease program. Ensure end to end coordination of activities related to car lease right from application assistance, execution to lease closure formalities.
• Lead the organization of division-wide meetings when requested.
• Oversee preventive and corrective maintenance of equipment, HVAC, electrical, and plumbing systems. Ensure compliance with health, safety, and environmental standards.

Requirements

• Should have work experience with assisting Leadership/Management level executives
• Proficient with MS Office especially Excel and Powerpoint.
• Strong communication and interpersonal skills
• University Degree - Any Graduation from reputed College/University is preferred.
• Multi-lingual (French/Duetsch) skills will be an added advantage.
• Exposure to global stakeholders/teams across multiple time zones will be preferable.
• Experience of at least 10years as an Executive Assistant with reputed MNC organizations.
• Good at time management & planning skills
• Tactful, diplomacy and discretion
• High integrity and openness combined with commitment to good governance

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance