Rail Billing Coordinator (18-month Term) at Irving Oil in Saint John, New Brunswick, Canada | Kablio

Role

Description

process improvement

marine billing

problem solving

shipping docs

tdg compliance

reporting

Complete process and procedure reviews, develop process improvement documentation and make process improvement recommendations
Create Marine Billing; includes the requirement to follow strict Marine billing processes and compliance
Proactively using available resources to problem solve
Engage with available resources to problem solve non-compliant shipping documents and initial investigations
Review and audit inbound and outbound shipping documents to ensure compliant documentation is retained
Validate and retain records - outbound and Inbound Shipping records compliant with TDG compliance and daily rail performance records
Create shipping documents for all railcar movements; attention to detail and TDG compliance essential
Create various reports; collect and manipulate time sensitive data, ensuring accuracy of reporting
Create Cintellate incidents as required including fact gathering and initial investigation
Conduct daily reviews and approvals of inbound & outbound rail shipping documents confirming compliance with TDG regulations in both Canada & the US

Requirements

tdg

excel

business administration

analytical

communication

stakeholder mgmt

Knowledge of Transportation of Dangerous Goods Regulations an asset
Strong knowledge of MS office applications, particularly Excel
Proven ability to maintain good working relationships with stakeholders including senior leaders
Strong analytical skills
Strong verbal and written communication skills
Experience dealing with multiple priorities and deadlines / proven ability to meet hard deadlines
Post Secondary education in the field of Business Administration
Strong attention to detail
3+ years of related experience. Transportation, operations, or logistics experience considered an asset

Benefits

Competitive Compensation – Including an annual bonus plan, pension plan, and parking
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse and a café
Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program
Flexible Benefits Plan – Including medical and dental benefits that are both in effect from day one

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1924

Year Established

Began operations as a regional lubricant supplier.

300,000 bpd

Refinery Capacity

Operates Canada's largest refinery with a capacity of 300,000 barrels per day.

900+

Gas Stations

Maintains a vast network of over 900 gas stations across multiple regions.

$172M

Project Investment

Conducted a major refinery upgrade costing US $172 million, involving thousands of workers.

Specializes in refining, fuel distribution, marine shipping, trucking logistics, and infrastructure development.
Strong history of vertical integration, managing everything from refining to retail, shipping, and terminal operations.
Notably one of the first adopters of unleaded and low‑sulphur gasoline in North America, showing early innovation.
Privately held by the Irving family, it remains independent while evolving its assets and expanding in Europe via Top Oil.

Culture + Values

Safety is our top priority.
Integrity: We act with honesty and transparency.
Teamwork: We work together to achieve shared goals.
Excellence: We strive for continuous improvement.
Accountability: We take ownership of our actions.
Customer Focus: We are committed to meeting the needs of our customers.

Environment + Sustainability

Net-Zero by 2050

Greenhouse Gas Emissions Target

Aiming to achieve net-zero greenhouse gas emissions by the year 2050.

Investing in renewable energy, including biofuels and hydrogen.
Reducing carbon intensity in refining operations.
Working to reduce waste and improve recycling across operations.
Engaging in biodiversity preservation and water stewardship programs.

Inclusion & Diversity

Aims to foster a diverse and inclusive workplace.
Focuses on creating an environment where all employees feel valued and respected.

Articles

Careers at Irving Oil

Irving Oil Overview

Environmental Responsibility

Role

Description

process improvement

marine billing

problem solving

shipping docs

tdg compliance

reporting

Complete process and procedure reviews, develop process improvement documentation and make process improvement recommendations
Create Marine Billing; includes the requirement to follow strict Marine billing processes and compliance
Proactively using available resources to problem solve
Engage with available resources to problem solve non-compliant shipping documents and initial investigations
Review and audit inbound and outbound shipping documents to ensure compliant documentation is retained
Validate and retain records - outbound and Inbound Shipping records compliant with TDG compliance and daily rail performance records
Create shipping documents for all railcar movements; attention to detail and TDG compliance essential
Create various reports; collect and manipulate time sensitive data, ensuring accuracy of reporting
Create Cintellate incidents as required including fact gathering and initial investigation
Conduct daily reviews and approvals of inbound & outbound rail shipping documents confirming compliance with TDG regulations in both Canada & the US

Requirements

tdg

excel

business administration

analytical

communication

stakeholder mgmt

Knowledge of Transportation of Dangerous Goods Regulations an asset
Strong knowledge of MS office applications, particularly Excel
Proven ability to maintain good working relationships with stakeholders including senior leaders
Strong analytical skills
Strong verbal and written communication skills
Experience dealing with multiple priorities and deadlines / proven ability to meet hard deadlines
Post Secondary education in the field of Business Administration
Strong attention to detail
3+ years of related experience. Transportation, operations, or logistics experience considered an asset

Benefits

Competitive Compensation – Including an annual bonus plan, pension plan, and parking
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse and a café
Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program
Flexible Benefits Plan – Including medical and dental benefits that are both in effect from day one

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found