Office Manager

Description

We are recruiting an Office Manager for our Oxford office to provide high‑quality professional support services to the location and the wider practice. The role involves overseeing administrative functions, facilities, HR liaison duties and budget assistance, ensuring a safe and efficient workplace.

• Manage administrative staff, resources and daily office tasks.
• Oversee office facilities to maintain a safe, efficient, and positive environment.
• Serve as HR liaison for employee lifecycle activities, including training and record‑keeping.
• Assist the Office Partner with budgeting and resource allocation.
• Provide administrative support such as typing, scanning, filing, travel arrangements, supply ordering and document preparation in line with branding.
• Coordinate tender and bid documentation, ensuring compliance with guidelines and deadlines.
• Organise on‑site, virtual and external meetings, prepare agendas, take minutes, follow up actions and manage conference‑room bookings and hospitality.
• Maintain calendars, site access records, vetting, supply‑chain, audit and financial databases according to retention protocols.
• Handle communications (calls, emails, mail), support reception and keep CRM data up‑to‑date for marketing and client engagement.
• Promote practice values through creative content, support ISO compliance and foster team relationships, professional development and inclusivity.

Requirements

• Required: proven administration experience and strong organisational and planning skills.
• Proficient in Microsoft Word, Excel and Project.
• Experience managing people (preferred) and knowledge of the construction industry (preferred).

Benefits

We offer flexible and remote working options to support work‑life balance, together with 25 days of holiday plus bank holidays and additional leave for long service, volunteering and festive shutdowns. Competitive salaries are reviewed regularly and benchmarked to ensure a living‑wage, complemented by a pension scheme, health cash plan, professional membership support and family policies. Employees enjoy perks such as a cycle‑to‑work scheme, on‑site parking (outside London), season‑ticket loans, death‑in‑service benefits, early‑finish incentives and fully funded team‑building and seasonal social events. Health and mental‑wellness programs, an employee referral scheme and working groups further enhance our supportive environment.

We are committed to building a diverse, inclusive and authentic workplace where everyone can be their best. If you are excited about this role but do not meet every requirement, we encourage you to apply, as you may be the right candidate for this or other positions within our team.

Training + Development

Interview process

Visa Sponsorship

Security clearance