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Site Administrator - Buildings
Graham
Admin support for construction projects, handling documentation, meetings, and stakeholder liaison.
7d ago
C$55,000 - C$67,500
Junior (1-3 years)
Full Time
Vancouver, British Columbia, Canada
Onsite
Company Size
7,000 Employees
Service Specialisms
Project Financing & Alternative Delivery Models
Digital Construction & Delivery
Self‑Perform Capabilities
Maintenance & Turnarounds
Pre‑Construction & Early Contractor Involvement
Construction
Real Estate Development
Retrofits, Modernizations, Renovations & Improvements
Sector Specialisms
Agriculture & Forestry
Airports, Seaports & Export Facilities
Education
Energy & Power
Hospitals & Healthcare
Light Industrial
Maintenance & Turnaround
Mining & Minerals
Role
What you would be doing
promotional ordering
site planning
meeting coordination
document control
travel management
client liaison
- Order corporate promotional materials and coordinate delivery as required
- Assist with site planning and management
- Prepare meeting agendas, organize meetings, and produce minutes
- Ensure both internal and outgoing documents are accurate and in line with Graham’s brand standards
- Manage travel arrangements, and at times perform expense reconciliation
- Liaise with external clients, and develop and maintain relationships with parallel roles in other organizations
- Ensure meeting costs are in line with the direction of the team, and be conscious of meeting pricing
- Maintain high level of professionalism with internal clients
What you bring
ineight
sap
ms office
admin experience
initiative
communication
- A passion for learning more about construction within the transit and infrastructures spaces
- A minimum of 2 to 5 years of experience in an adminstrative role as Executive Assistant, Office Administrator, Site Administrator or similar
- Availability to be office based at Richmond Hospital/ Delta, 5 days a week
- Experience with InEight & SAP are all assets
- Existing experience within an administrative role within a construction organization (general contractor, sub contractor or supplier) would be an asset
- Strong MS Office Suite experience
- Demonstrate initiative and a willingness to take on new tasks, and present new and creative ideas
- Strong communication, both verbal and written
- Pension savings plan with employer match
- Excellent Flexible Health & Dental benefits plan, Life and Disability Insurance
- 55,000 – 67,500 per annum, commensurate with education and experience
- 3 to 5 weeks of vacation per year, with credit for prior industry experience
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Interview process
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Company
Overview
50 Years
Experience
Established with a long-standing commitment to excellence in construction services.
- From humble beginnings, the company has expanded its operations across the UK and internationally.
- Specializes in delivering complex, large-scale projects in sectors like energy, infrastructure, and residential.
- Has a proven track record of successfully completing projects in both the public and private sectors.
- Known for managing intricate projects with diverse technical requirements.
- Focus on quality and innovation in the construction industry.
100% Employee-owned
Ownership Structure
The company is fully owned by its employees, fostering a culture of shared ownership and responsibility.
- Commitment
- Integrity
- Reliability
- Strong ethics and compliance
- Safety-first mindset with Serious Injury & Fatality prevention
3% Reduction
Carbon Emissions
Achieved a 3% reduction in carbon emissions over the past year.
30M+ Hours
Worker Safety
Achieved over 30 million LTI-free hours from 2023 to 2025, demonstrating a commitment to workplace safety.
120,000 L
Fuel Efficiency
Reduced annual fuel consumption by integrating a hybrid fleet, contributing to lower emissions.
97% Diversion
Waste Management
Achieved 97% diversion of material from landfill at the Shoreline, WA project.
- Donated over 500 devices to schools to reduce e-waste (2022)
- Joined Vision 2045 initiative aligning with UN SDGs by 2045
- Fleet efficiency improvements and supplier partnerships to collect embodied carbon data
- Net-zero target validated by SBTi (Science Based Targets initiative)
- Baseline for net-zero: direct emissions by 2030 and full value-chain by 2040
1,800+ Trained
DEI Training Completion
Over 1,800 employees completed diversity, equity, and inclusion (DEI)-related training.
$757M + $105M Spend
Supply Chain Diversity
Significant investments in medium enterprises and minority-owned businesses.
$200M Contractor Spend
Diverse Contractors
Close to $200 million spent with Indigenous, female, and LGBTQ2+ contractors.
$200M+ Spend
DEI Outcomes
Over $200 million supplier spend with underrepresented groups supports diversity initiatives.
- Participation in Women in Construction Week and Construction Inclusion Week
- Workforce includes strong representation from Indigenous and visible minority communities (2024)
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