Office Assistant

Description

• Greet visitors, answer phones, and coordinate meetings and lobby activities as primary receptionist.
• Provide administrative and HR support including scheduling, document management, scanning, mail handling, and supply management.
• Assist with pricing, invoicing, billing, and follow‑up on collections.
• Manage procurement and purchasing of lab and office supplies, maintain vendor relationships, and track deliveries.
• Maintain records, spreadsheets, and internal databases for lab operations and reporting.
• Coordinate with lab staff and cross‑functional teams to ensure smooth workflow.
• Ensure a professional, organized front‑office environment in a technical lab setting.
• Plan and coordinate cultural and team‑building activities for the lab.
• Post lab activities on social media platforms such as LinkedIn.

Requirements

• 2+ years experience in administrative or office support, preferably in technical, laboratory, or industrial settings.
• Experience with basic finance and HR tasks such as invoicing, billing, collections, or procurement.
• Strong organizational, accuracy, and follow‑through abilities.
• Professional communication and interpersonal skills for interacting with visitors, staff, and clients.
• Proficient in Microsoft Office (Excel, Word, Outlook) and capable of learning internal systems.
• Reliable on‑site attendance in a laboratory or technical office environment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance