Office Accounting Specialist - Cleveland, OH at Nations Roof in Cleveland, OH | Kablio
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Office Accounting Specialist - Cleveland, OH
Nations Roof
Nation's Roof provides commercial and residential roofing services across the United States.
Office admin handling accounting, project, and sales support for a roofing company
8 days ago ago
Expert & Leadership (13+ years), Experienced (8-12 years), Intermediate (4-7 years), Junior (1-3 years)
Full Time
Cleveland, OH
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Roof Repairs
24/7 Emergency Services
Commercial Roof Replacement
Preventive Maintenance
Sustainable Services
Green Roofs
Steep Slope Roofing
Metal Roof Systems
+7 more
Sector Specialisms
Commercial
Healthcare
Industrial
Energy
Infrastructure
Institutional
Role
Description
file maintenance
data import
account reconciliation
ap processing
document management
ar billing
Support project file maintenance and updates as required.
Cross-train in core administrative functions to support continuity of daily operations.
Import job setup data into accounting systems and maintain vendor and customer records.
Reconcile accounts and prepare related financial reporting.
Support accounts payable (AP) processing, including vendor communication.
Support the organization and digitization of project files and company databases.
Assist in tracking vendor/supplier preliminary notices, lien releases, submittals, and other required documentation.
Prepare, review, and administer subcontractor MSAs, purchase orders, work orders, warranties, and COIs.
Assist with payroll processing and certificate of insurance (COI) management.
Assist with general clerical needs, data entry, file organization, and office communications.
Send and receive project documentation while maintaining accurate logs in company systems.
Manage inbound and outbound calls and emails with professionalism and accuracy.
Assist with collections, maintaining accurate aging reports and performing timely outreach.
Process, review, code, and enter outgoing invoices and incoming payments.
Update office and project files by gathering information from management and team members.
Schedule meetings, appointments, orientations, and other office functions.
Maintain centralized project and office documentation.
Maintain office policies, procedures, and employee-related documentation as needed.
Provide administrative support for sales and estimating teams, including documentation, tracking, and client/vendor communication.
Provide customers with updates, documentation, and scheduling information.
Communicate with project contacts regarding scheduling, documentation requirements, and project updates.
Support accounts receivable (AR) functions including billing, statements, payment posting, and follow-up.
Make and post bank deposits as needed.
Requirements
microsoft office
sap
salesforce
3-5 yrs
detail-oriented
communication
High attention to detail and accuracy in documentation and reporting.
Minimum 3–5 years of experience in administration, project coordination, or a similar role.
Experience with accounting or project management systems (e.g., Viewpoint, Sage, Foundation, Timberline, SAP, or similar).
Proficiency with Microsoft Office Suite.
Excellent organizational, multitasking, and communication skills.
Ability to manage multiple priorities and work effectively with cross-functional teams.
Self-motivated, dependable, and able to work independently in a fast-paced environment.
CRM or construction project software experience preferred; Salesforce experience a plus.
Benefits
Opportunities for professional growth and advancement
Health, dental, and vision insurance
Paid time off and holidays
401(k) with company match
Competitive salary commensurate with experience
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
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Company
Overview
Founded with a focus on quality roofing services, Nation's Roof has grown into a leader in the industry.
Specializes in both commercial and residential roofing solutions, offering everything from repairs to complete installations.
The company prides itself on delivering top-tier craftsmanship, leveraging cutting-edge technology for durability and performance.
Works on a wide variety of projects, from small residential homes to large-scale commercial complexes.
Key areas of expertise include flat roofing, sloped roofing, and emergency repair services.
Features collaborations with national brands, municipalities, and private property owners.
Distinctive for its ability to deliver projects on time and within budget, has built a reputation for reliability.
Culture + Values
Customer Focused: We put our clients’ needs first, always striving for excellence.
Integrity: We build trust by being honest, transparent, and dependable in all our interactions.
Safety: We prioritize safety for our employees, customers, and the environment.
Innovation: We continuously seek new and better ways to deliver quality roofing solutions.
Teamwork: We value collaboration and work together to achieve shared goals.
Environment + Sustainability
2050
Net-Zero Goal
This refers to the year by which the company aims to achieve net-zero emissions, significantly reducing its carbon footprint.
Committed to sustainable practices and environmental responsibility.
Prioritizes eco-friendly roofing solutions and materials in their projects.
Aims to reduce the environmental impact of their operations and contribute to a more sustainable future.
Inclusion & Diversity
Nation's Roof fosters a culture of inclusivity and promotes equal opportunities.
They are dedicated to building diverse teams and ensuring an equitable workplace for all.
Articles
Blog (articles & guides)
Projects portfolio (View Our Work)
Leadership news – founder elevated to Chairman and new CEO named
AEA Investors acquisition announcement