Provides engineering, architecture, and design solutions for diverse infrastructure projects.
Coordinate and manage events, trade shows, and promotional items for Parkhill.
1 days ago ago
Junior (1-3 years)
Full Time
Austin, TX
Office Full-Time
Company Size
400 Employees
Service Specialisms
Architectural Design
Architecture
Civil Engineering
Mechanical Engineering
Electrical Engineering
Landscape Architecture
Interior Design
Construction Management
Sector Specialisms
Architecture
Engineering
Civil Engineering
Structural Engineering
Mechanical Engineering
Electrical Engineering
Environmental Engineering
Infrastructure
Role
Description
swoogo platform
promo inventory
booth setup
trade logistics
crm data
budget monitoring
Event website creation and maintenance utilizing the Swoogo platform
Show communications (i.e., Know Before You Go email, staff booth schedule etc)
Meeting/event materials preparation
Determine and place the show services order
Participate in onsite meeting, event and trade show execution as needed.
Oversee promotional item inventory via Parkhill’s third-party supplier, managing requests, budgets, and restocking.
Coordinate booth setup and teardown and oversee these functions to ensure accuracy
Prepare a trade show budget and monitor overall event spend to ensure fiscal responsibility and that budget parameters are met.
Plan, organize, and manage Parkhill’s participation in trade shows by handling all logistical aspects, including but not limited to:
Monitoring event communication email Inbox and providing timely responses
Support event planners with logistics tracking, RSVP lists, and vendor coordination.
Track budgets and provide reporting on event participation, promotional spend, and utilization.
Collaborate with other divisions to ensure accurate and effective data input into Parkhill’s CRM.
Cooth staff schedules for adequate coverage for all days of the show
Ensure promotional items align with Parkhill brand and quality standards.
Maintain a master calendar of internal and external events with deadlines, milestones and applicable attendee lists for calendar invites.
Capture lessons learned, participation metrics, and event feedback for continuous improvement.
Oversee trade show preparation, including but not limited to:
Requirements
event coordination
bachelor's
swoogo
asana
microsoft office
organized
3–5 years of event coordination, trade show management or marketing support experience.
Bachelor’s degree in Marketing, Communications, Event Management, or related field (or equivalent experience).
Capable of providing effective assistance at the tradeshow booth as needed.
Ability to travel as needed for meetings, events and trade shows with occasional evening and weekend travel requirements.
Ability to work on multiple events simultaneously under tight deadlines and prioritize assignments accordingly.
Conference registrations
Experience with event management platforms (i.e., Swoogo, Cvent) and RSVP systems.
Familiarity with project management tools (i.e., Asana, Monday.com).
Excellent budget management and time management skills.
Proficiency in Microsoft Office.
Highly organized, detail-oriented, service-minded, and adaptable.
Benefits
Booth setup
Booth transportation
Well-Being: mental health care, culture committees, wellness program, charitable giving match.
Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
Client meal functions and reservations
Hotel reservations
Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.