Portfolio Manager, P2 (50357)

Description

• Maintains open communication with senior management, fellow Portfolio Managers, and Compliance and Collections teams.
• Complete and/or oversee monthly HUD regulations:
• Conducts monthly review of compliance violations report, to Identify operating and maintenance issues proactively and ensure all violations are cleared in a timely manner.
• Finalizes documents for hiring new staff and terminations. Gives input to Operations team for hiring and terminations.
• Oversee all audit requests, assist, and answer all findings in a timely fashion.
• Ensures all appropriate communications to tenants and staff are posted in buildings during emergencies and service disruptions.
• Cure monthly discrepancies.
• Establishes good relationships and consistent tenant/landlord engagement across the portfolio.
• Conducts annual on-site walkthroughs of all properties in portfolio.
• Ensures that buildings are operating within prescribed budgets.
• Supervise and audit PM team to ensure properties are MOR prepared at all times.
• Leads, coaches, and supports Property Managers, Assistant Property Managers, and Maintenance Supervisors by setting expectations, monitoring performance, and ensuring compliance with company policies and standards.
• Ensure the timely completion and execution of annual recertifications and lease renewals for portfolio
• Work alongside maintenance team and PMs to ensure building inspections and preventive maintenance are performed to ensure buildings are always REAC READY.
• Accompany auditors during inspection periods to ensure building compliance.
• Collect and approve all contractor bids and oversee maintenance projects.
• Oversee maintenance contract review and execution for portfolio.
• Supervise all new applicants with related paperwork and processes during their initial application period and ensure their application and verifications meet HUD standards.
• Perform monthly vouchering.
• Ensure the maintenance team and PMs are curing and answering any/all violations in a timely manner.
• Prepares capital request documents and Payscan invoices less than $5,000.00.
• Perform monthly and quarterly budget review for submission to Director of Property Management.
• Use Paycom to ensure accuracy and timely completion of timesheets. Updates Paycom to reflect changes in portfolio.
• Work alongside code compliance for current and upcoming local laws and ensure properties meet government standards at all times.
• Ensure PM is meeting monthly receivables and reporting legal updates in a timely manner.
• Ensure all tenant information is accurate in the physical file, Yardi, and all required resources.
• Ensures staffing patterns are complete at all times in coordination with Administration/Human Resources.
• Supervise move-out procedures and ensure PMs are following procedures to successfully close out a resident account.
• Collect and oversee monthly maintenance reports in Yardi.
• Enforce full occupancy at all 202 Buildings.
• Monthly EIV reports.
• Ensures that vacancies are ready for rent-up within a 30-day window.

Requirements

• 5+ years of experience in Property Management or Housing, 2+ years in supervisory role (Preferred).
• Excellent oral and written communication and interpersonal skills, including demonstrated ability to work well with varying levels of staff members.
• Experience with Yardi.
• Certifications – LIHTC Certification, Certified Housing Assistant Manager.
• Bilingual (Spanish/English) strongly preferred.
• Experience supervising 5 or more employees
• Ability to successfully manage multiple professional relationships.
• Affordable housing management experience (Preferred.)
• AFHMP compliance.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance