Project Assistant

Description

• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
• Answer questions by Operations on Terracon client programs and system use.
• Assist the project team with drafting report deliverables and proposal deliverables.
• Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects.
• Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements.
• Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed.
• Assist project/program manager with resource management and resource assignment.
• Assist with utility locating services and clearances, as directed.
• Be responsible for maintaining quality standards on all projects.
• Prepare specific written report sections and associated drawings and attachments.
• Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems.
• Assist with updates to TerraNet and/or CRM.
• Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc.
• Assist with updates to Program Manual or related documents.
• Draft, track and maintain project change orders.
• Assist with tracking and communicate project milestones to project team.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Maintains and updates project-level Compass, as applicable.
• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Assist project/program leadership with client communication plans.
• Maintain inventory of contracts for each project including status and ensuring signed contract is on file.
• Partner with financial analysts/ accountants and project team with fee estimate and change order management.
• Partner with financial analysts/ accountants to support proposal and project registration setup as needed.
• Perform data entry or updates to documentation & systems including TerraNet and CRM.
• Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
• Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed.
• Prepare request for information responses regarding design changes, as directed.
• Provide administrative support to project team supporting Operations, National Accounts or Sectors.
• Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).

Requirements

• Fluent in Microsoft Office applications.
• High school diploma and a minimum of 2 years’ related experience.
• A valid driver’s license with acceptable violation history may be required.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance