A global provider of integrated solutions across construction, infrastructure, and engineering.
Quality Control: Check documents for accuracy, consistency adherence to organizational standards and regulatory requirements.
Archiving: Maintain secure archives for historical documents and manage their disposal when necessary.
Key responsibilities include meticulous record-keeping, managing document control systems, providing information to departments, and maintaining confidentiality.
Distribution & Access: Distribute documents to relevant internal departments and external stakeholders, ensuring timely and secure access when needed.
Compliance: Ensure all document-related activities comply with legal and organizational policies.
To manage and organize the company's documents, ensuring they are accurate, accessible, and secure by overseeing creation, distribution, and storage, tracking revisions, and adhering to standards.
Document Management: Manage the intake, storage, and retrieval of both physical and electronic documents, ensuring they are accurate and secure.
Logistics and Resource Management: Coordinate with suppliers and allocate resources effectively for projects or operations.
Communication: Interact with clients, patients, vendors, and internal teams, providing updates and confirming adherence to project timelines via phone, email, or messaging platforms.
Conflict Resolution: Identify and resolve scheduling conflicts, adjusting plans as necessary to maintain operational efficiency.
Administrative Support: Perform general administrative duties such as filing, managing correspondence, and greeting visitors, depending on the work environment.
Managing overall schedules and coordinating tasks to ensure the system or project runs smoothly.
Record Keeping and Data Entry: Record details of milestones and schedules, delays, etc. and perform data entry into relevant systems.
Quality Control: Check documents for accuracy, consistency, and adherence to organizational standards and regulatory requirements.
Compliance: Ensure all document-related activities comply with legal and organizational policies. , and
System Administration: Implement and maintain document control systems, including user access, version control, and document numbering.
Essential skills for this role: Strong attention to detail, organizational prowess, communication ability, and proficiency with document management software