Support the Oakland Office with front desk responsibilities as needed.
Assist with supply inventory management and ordering.
Prepare electronic deadfiles as requested.
Partner with the IT department to troubleshoot issues with conference rooms, staff workstations, receiving and setting up equipment, etc.
Support document reproduction needs of the office, including:
Collaborate with HR to facilitate the new hire onboarding process and coordinate orientation responsibilities.
Coordinate with third-party reproduction vendors
Comprehensive management of technical staff licenses, including tracking renewals and credits.
General and technical document processing, including proofreading, editing, and formatting documents to approved SGH styles while promoting SGH standards of quality.
Coordinate travel arrangements.
Process and file expense reports for internal customers.
Coordinate and assist with meetings, events, catering, presentations, client seminars, etc., and handle related calendar scheduling.
Scan and electronically save documents and drawings.
Document reproduction includes copying, printing, and binding.
Requirements
microsoft office
bachelor's
admin experience
communication
prioritization
accountability
Accountability: Proficient in owning the quality of your contributions, responsibilities, and the impact of your actions. Actively seeking feedback to refine and improve for the betterment of the overall team and organization.
Proficiency in Microsoft Office Suite, PDF software, business and technical document preparation, and the ability to work effectively in a fast-paced environment required.
Bachelor’s preferred, not
Team Attitude: Approach work with a positive attitude. Proficient in collaborating to meet group goals and contribute to a healthy and cohesive team.
Ability to Prioritize: Proficient in balancing work based on what is urgent vs. important. Regularly adjusting to meet the needs of clients and the organization, ensuring visibility and execution.
Oral and Written Communication: Proficient in delivering high-quality oral and written communication tailored to diverse audiences, ensuring clarity without compromising on standards. Fostering effective collaboration and openness to feedback, enhancing organizational effectiveness.
3+ years of relevant administrative assistant experience.
Benefits
Paid Parental Leave
Employee Assistance Program
Employee Basic Life and AD&D insurance (company paid)
Profit Sharing and 401(k) plan with a discretionary company contribution
Pre-tax Commuter Benefit
Optional Life Insurance
Legal & Identity Theft plans
Health Insurance (Medical, Dental & Vision)
Short and Long-Term Disability (company paid)
AFLAC Accident & Cancer Insurance
Healthcare and Dependent Care Flexible Spending Accounts
Fertility, Family Forming, and Hormonal Health benefit
Paid Time Off (Vacation time, Sick leave, Holidays)
Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity.
Tuition Reimbursement
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded 1956
Year Established
The company was established over 65 years ago.
Recognized for pioneering work in structural design and building systems integration.
Typical projects include high-rise buildings, critical infrastructure, advanced laboratories, and transportation systems.
Specializes in providing solutions for energy, water resources, marine, and transportation sectors.
Projects often involve intricate technical requirements, such as seismic analysis and high-performance building systems.
Has a global reach, working with clients in diverse markets, including commercial, residential, and industrial.
Notable for engineering iconic structures, including unique bridges, towers, and cutting-edge research facilities.
Culture + Values
They value integrity, innovation, and excellence.
They are committed to providing the highest level of technical expertise, service, and quality.
They believe in fostering a collaborative and supportive work environment where each individual is empowered to grow professionally.
They promote a culture of trust, transparency, and respect.
Environment + Sustainability
2030
Net-zero Target Year
Committed to achieving net-zero carbon emissions by this year, reflecting a strong dedication to reducing environmental impact.
Committed to sustainability across all operations.
Focuses on integrating sustainable design principles into projects.
Prioritizes the use of sustainable materials and energy-efficient solutions.
Regularly tracks environmental performance to reduce operational carbon footprint.
Inclusion & Diversity
SGH is committed to fostering an inclusive and diverse workplace.
The company actively works to create an environment where all employees feel valued and respected.
SGH has implemented mentorship programs to support career development for underrepresented groups.
The company regularly evaluates diversity and inclusion metrics to track progress.