Administrative Assistant

Description

• Support the Oakland Office with front desk responsibilities as needed.
• Assist with supply inventory management and ordering.
• Prepare electronic deadfiles as requested.
• Partner with the IT department to troubleshoot issues with conference rooms, staff workstations, receiving and setting up equipment, etc.
• Support document reproduction needs of the office, including:
• Collaborate with HR to facilitate the new hire onboarding process and coordinate orientation responsibilities.
• Coordinate with third-party reproduction vendors
• Comprehensive management of technical staff licenses, including tracking renewals and credits.
• General and technical document processing, including proofreading, editing, and formatting documents to approved SGH styles while promoting SGH standards of quality.
• Coordinate travel arrangements.
• Process and file expense reports for internal customers.
• Coordinate and assist with meetings, events, catering, presentations, client seminars, etc., and handle related calendar scheduling.
• Scan and electronically save documents and drawings.
• Document reproduction includes copying, printing, and binding.

Requirements

• Accountability: Proficient in owning the quality of your contributions, responsibilities, and the impact of your actions. Actively seeking feedback to refine and improve for the betterment of the overall team and organization.
• Proficiency in Microsoft Office Suite, PDF software, business and technical document preparation, and the ability to work effectively in a fast-paced environment required.
• Bachelor’s preferred, not
• Team Attitude: Approach work with a positive attitude. Proficient in collaborating to meet group goals and contribute to a healthy and cohesive team.
• Ability to Prioritize: Proficient in balancing work based on what is urgent vs. important. Regularly adjusting to meet the needs of clients and the organization, ensuring visibility and execution.
• Oral and Written Communication: Proficient in delivering high-quality oral and written communication tailored to diverse audiences, ensuring clarity without compromising on standards. Fostering effective collaboration and openness to feedback, enhancing organizational effectiveness.
• 3+ years of relevant administrative assistant experience.

Benefits

• Paid Parental Leave
• Employee Assistance Program
• Employee Basic Life and AD&D insurance (company paid)
• Profit Sharing and 401(k) plan with a discretionary company contribution
• Pre-tax Commuter Benefit
• Optional Life Insurance
• Legal & Identity Theft plans
• Health Insurance (Medical, Dental & Vision)
• Short and Long-Term Disability (company paid)
• AFLAC Accident & Cancer Insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• Fertility, Family Forming, and Hormonal Health benefit
• Paid Time Off (Vacation time, Sick leave, Holidays)
• Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity.
• Tuition Reimbursement

Training + Development

Interview process

Visa Sponsorship

Security clearance