Description
mail processing
invoice reconciliation
vendor management
inventory management
reception coverage
event coordination
Maintain the office kitchen, including stocking and cleaning responsibilities
Handle daily mail processing, billing, and distribution
Distribute packages and maintain mailroom standards
Reconcile and approve weekly shipping invoices
Provide friendly, professional reception coverage during absences, lunches, and PTO for the Front Desk Assistant
Support departments with administrative needs such as creating packets and laminating signs
Manage laundry and dry-cleaning invoices for kitchen linens
As the Office Assistant, you’ll be an integral part of our Madison office operations, keeping things organized, stocked, and moving efficiently.
Greet all visitors and callers, ensuring a welcoming experience
Manage fruit deliveries, beverages, and office water orders
Keep the front desk, conference rooms, and shared spaces organized and clean
Coordinate with vendors such as the Canteen service for coffee supplies
Support the fitness center and shower areas by replenishing needed items
Monitor building access and door security
Maintain strong relationships with vendors
Organize and maintain supply closets and shared inventory
Assist with internal events and celebrations, including catering and logistics
Perform regular fridge cleanouts and restock shared supplies
- Maintain the office kitchen, including stocking and cleaning responsibilities
- Handle daily mail processing, billing, and distribution
- Distribute packages and maintain mailroom standards
- Reconcile and approve weekly shipping invoices
- Support departments with administrative needs such as creating packets and laminating signs
- Provide friendly, professional reception coverage during absences, lunches, and PTO for the Front Desk Assistant
- Manage laundry and dry-cleaning invoices for kitchen linens
- Greet all visitors and callers, ensuring a welcoming experience
- Manage fruit deliveries, beverages, and office water orders
- Keep the front desk, conference rooms, and shared spaces organized and clean
- Coordinate with vendors such as the Canteen service for coffee supplies
- Support the fitness center and shower areas by replenishing needed items
- Monitor building access and door security
- Maintain strong relationships with vendors
- Organize and maintain supply closets and shared inventory
- Assist with internal events and celebrations, including catering and logistics
- Perform regular fridge cleanouts and restock shared supplies
Requirements
microsoft office
customer service
office experience
phone system
driver's license
high school
Proficiency with computers, including Microsoft Office
Strong communication and customer service skills — you’re the first impression for many visitors
1+ years’ experience in a busy, professional office environment
Prior experience with a multi-line phone system preferred
High school diploma or equivalent
- Proficiency with computers, including Microsoft Office
- Strong communication and customer service skills — you’re the first impression for many visitors
- 1+ years’ experience in a busy, professional office environment
- Prior experience with a multi-line phone system preferred
- Valid driver’s license and ability to travel for work purposes is required
- High school diploma or equivalent
Benefits
Restock kitchen, coffee, and front desk supplies
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
- Findorff Shop credit to buy company swag
- Competitive pay and benefits
- Generous PTO and floating holidays
- Career growth and development
- Paid Parental Leave
- Mentorship and guidance
- Employee Stock Ownership Plan (ESOP)
- Onsite fitness center
- Restock kitchen, coffee, and front desk supplies
- Healthy 401(k) and Profit Sharing
- Heated, underground parking
Training + Development
Information not given or found
