Facility Coordinator

Description

• Lead vendor procurement processes and serve as primary site contact for permitting and escorting
• Oversee parts inventory management including ordering, monitoring usage, and conducting evaluations
• Manage building access passes and provide safety and security support
• Update and maintain emergency response plans and after-hours emergency procedures
• Maintain accurate records and official documentation, including website updates
• Conduct site inspections to ensure building procedures and performance measures are maintained
• Provide oversight support for the critical spares inventory and kitting functions for timely execution of maintenance and repair work.
• Coordinate with Finance team to ensure timely accruals and invoice processing
• Support moves and reconfigurations as required
• Respond to work orders promptly while maintaining KPI compliance and exceptional customer service
• Initiate procurement processes for third-party vendor needs by developing and delivering purchase orders
• Act as back up to the CMMS Admin, actively participating in Planning & Scheduling activities.
• Escort contractors and site visitors as necessary to accomplish site objectives and comply with site policies.
• Actively use CMMS to perform routine duties and provide training to others with scheduling and documentation of work.
• Schedule and manage repairs, maintenance, minor works, and work requests, tracking them to completion
• Conduct daily walkthroughs to ensure clean, organized, and compliant office environments

Requirements

• Previous experience in Life Science or controlled environment facilities
• Understanding of finance processes including accruals and invoice processing
• Experience coordinating corporate events and amenities
• Knowledge of emergency response planning and safety protocols
• Experience with KPI tracking and performance measurement
• Problem-solving mindset with focus on continuous improvement
• Experience with work order management systems
• Strong organizational and time management skills
• Familiarity with vendor management and coordination
• Basic understanding of facility maintenance and operations
• Ability to work effectively in controlled Life Science environments
• Knowledge of procurement processes and purchase order management
• Excellent customer service and communication abilities
• Detail-oriented approach with accuracy in record-keeping
• Familiarity with Life Science regulatory requirements and compliance
• Proficiency with standard office software and documentation systems
• Background in inventory management systems
• Experience with building access control systems and security protocols
• Strong interpersonal skills for client relationship management
• Background in facility management or operations coordination
• Adaptability to changing priorities and requirements
• Previous vendor management and procurement experience
• Professional demeanor for guest and client interactions
• Ability to work collaboratively in team environments
• Proficiency in managing multiple priorities simultaneously

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance