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Project Administrative Assistant
Ebc Inc.
Administrative and reception support for office and project coordination in construction.
8d ago
Junior (1-3 years), Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Ottawa, Ontario, Canada
Office Full-Time
Company Size
1,154 Employees
Service Specialisms
Construction services
Project Management
Engineering
Design
Consulting
Sector Specialisms
Infrastructure
Bridges
Roads
Highways
Tunnels
Marine
Hydroelectricity
Heavy Civil Engineering
Role
What you would be doing
project coordination
equipment management
supply inventory
visitor management
office administration
onboarding
- Provide support to with project coordination and administrative tasks for Project Manager.
- Perform general office administrative duties to assist Office Manager.
- Assist with organizing office events, meetings, and team-building activities.
- Handle incoming mail and packages, distributing them to the correct personnel.
- Greet and welcome visitors, clients, and employees in a friendly and professional manner.
- Prepare and send correspondence, memos, and reports as required.
- Ensure the confidentiality and security of office documents and files.
- Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
- Assist with scheduling meetings and appointments, coordinating conference room bookings.
- Manage visitor security logs and ensure all visitors follow office security protocols.
- Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and welcoming at all times.
- Prepare and maintain office supplies inventory; order supplies when necessary.
- Support with employee onboarding and documentation as needed.
- Scan, file and distribute bill of materials
What you bring
secret ii
microsoft office
college diploma
2+ years
office assistant
time management
- Ability to obtain Secret II security clearance.
- Strong attention to detail and problem-solving abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
- College diploma or equivalent; additional certification in office administration is a plus.
- Excellent verbal and written communication skills.
- Minimum 2 yrs experience in similar role.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proven experience as an office assistant or receptionist, ideally in a similar office setting.
- Ability to work both independently and as part of a team
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- 24-hour access to a virtual doctor (telemedicine);
- Competitive salary;
- Training and development programs;
- Diverse, innovative and stimulating environment;
- Active social club and health and wellness committee;
- 4 weeks of annual vacation;
- Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
- Flexible group insurance program upon entry;
- Employee assistance program;
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- ability to obtain secret ii security clearance.
Company
Overview
Founded in 1968
Company Origins
The company traces its roots back to 1968, marking over five decades of growth and development.
600+ projects
Project Portfolio
Over the years, the company has delivered more than 600 significant projects across various industries.
$6B+ value
Total Project Value
The cumulative value of all executed projects exceeds $6 billion, reflecting extensive operational scale.
- From humble beginnings, the company has evolved into one of Quebec’s largest construction firms.
- Spanning from residential towers to massive infrastructure works, its expertise is diverse and extensive.
- Headquartered in L'Ancienne‑Lorette, with a national and international presence, it combines local expertise with broad reach.
- Iconic works include bridges, tunnels, dams, wind farms, mining operations, marine structures, and commercial buildings.
- Complex engineering projects like tunnel-boring water mains and hydro-electric dams highlight its civil and energy transport expertise.
- A unique strength in handling both traditional construction and heavy civil and underground mining work distinguishes its capabilities.
- Combining turnkey building projects with specialized sectors like wind power and marine engineering reinforces its multidisciplinary reputation.
- A culture of accountability, collaboration, and transparency is fostered.
- A hands-on approach is taken, continuously striving for excellence in every project.
- Employees are empowered to make decisions, ensuring engagement in the mission and growth.
- Safety is prioritized with a commitment to a zero-incident work environment.
- The work environment values innovation, integrity, and teamwork.
2050 Target
Carbon Neutrality Goal
Aim to achieve net-zero carbon emissions by the year 2050.
25% Reduction
Carbon Footprint Decrease
Achieved a 25% reduction in carbon footprint over the past five years.
- Improving energy efficiency in operations and encouraging renewable energy use.
- Collaborating with suppliers who share sustainability goals and utilize eco-friendly materials.
- Focusing on waste reduction and recycling efforts across facilities.
40% Female Leadership
Target for 2026
The company sets a goal for female representation in leadership roles.
Quarterly Diversity Tracking
Gender Metrics Reporting
The company monitors and reports on gender diversity within its workforce.
- Ensures equal opportunities for all employees.
- Implements mentorship programs for underrepresented groups in the industry.
- Regularly reviews hiring and promotion practices to ensure fairness and inclusivity.
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