Executive Assistant

Description

• Prepare documents, presentations and spreadsheets; organize files and retrieve documentation (both electronic and hard copy) in compliance with legal and regulatory requirements, Eaton’s policies and business needs
• Build and maintain trusted relationships with members of Global Operations Leadership team and senior executives at all levels of the company
• Represent the Integrated Operations and Supply Chain department with trust and professionalism as a key member of the team
• Collaborate with the Global Operations and Supply Chain Executive Assistants to plan and execute priorities including large event planning (Global Operations Summit and offsites) as required.
• Supported a global team, with remote employees, dealing with ambiguity in a timely manner.
• Schedule and coordinate meetings and events (e.g. catering orders, video conference coordination, other logistics).
• Partner and network with other administrative assistants in order to manage calendars, obtain information, and solve problems.
• Coordinate / support other ad-hoc business-related projects across all Integrated Operations and Supply Chain business functions as required, including continuous improvement initiatives.
• Conduct event planning and execution which includes co-ordination for visiting Global Operations leadership management, acting as host and first point of contact in the run up to, and during site visits.
• Provide administrative and technology support effectively utilizing the current version of Microsoft Office products such as Outlook, PowerPoint, Excel, Word and other software packages such as Microsoft Teams and SharePoint.
• Management of the calendars for Executive Vice President & Chief Supply Chain and Operations Officer.
• Work on operational matters such as expense reporting, signature collection & organizational charts.
• Manage expense reports and coordinate domestic & international travel for the Integrated Operations and Supply Chain leadership team (including itineraries, passports, visa’s, etc.).

Requirements

• Bachelors degree from an accredited institution preferred.
• Up to 10% travel required.
• Minimum of 5 years administrative experience working with executive level leaders.
• High School Diploma from an accredited institution required.
• Strong project and operational management skills including event management, calendaring and understanding the business to help the decision-making process.
• Flexible and pro-active; ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constant shifting priorities while maintaining a high degree of discretions and professionalism
• Must maintain confidentiality of highly sensitive material and information with discretion and professionalism.
• Strong process orientation in terms of juggling multiple priorities and sharing of knowledge for this team-based environment.
• Relocation assistance is not available for this position. Only candidates currently located within a 50 mile radius of Beachwood, OH will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitation.
• Must be able to work in the United States without corporate sponsorship now and within the future
• Demonstrated ability to deal effectively with senior management from both within and outside of the organization.
• Tech Savvy with advanced knowledge of MS Office applications, including Microsoft Excel, Word, PowerPoint, Outlook, SharePoint and Teams.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance