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Receptionist/Hospitality Coordinator
Polsinelli
Front‑desk receptionist managing guest services, catering, and event coordination.
13d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)
Full Time
Nashville, TN
Office Full-Time
Company Size
2,200 Employees
Service Specialisms
Health Care
Finance
Real Estate
Technology
Private Equity
Life Sciences
Agriculture
Alternative Dispute Resolution
Sector Specialisms
Healthcare
Real Estate
Finance
Technology
Private Equity
Life Sciences
Corporate & Transactional
Bankruptcy & Restructuring
Role
What you would be doing
guest reception
phone handling
room scheduling
catering coordination
facility upkeep
event planning
- Greeting and assisting all guests of the Nashville office
- Provide assistance to other Legal Administrative Assistants and administrative departments upon request, as time permits; specifically typing correspondence and submitting expenses.
- Attend staff and other administrative related meetings as requested for the Office Administrator
- Answer phones at the reception desk
- Provide back up assistance to Office Services
- Handle beverage service for clients, guests and department meetings, including set-up, regular refreshing of hospitality items, and clean-up.
- Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms and lobbies where appropriate.
- Schedule conference rooms and order catering for monthly meetings. Review Meeting Room Manager and / or other technology every 30 minutes (at a minimum) to ensure conference rooms are set up appropriately.
- Ensure all conference rooms, reception areas, visiting attorney offices, kitchens, restrooms, and other common areas are consistently clean and organized.
- Take messages and transfer calls
- Place orders for food for internal meetings, including department/practice group meetings.
- Provide support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.).
- Assist with large mailing projects
- Work with couriers to receive and forward deliveries
- Collaborate and partner with the Regional Marketing Coordinator and Office Administrator in the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.
What you bring
professional
outlook
word
multi‑tasking
clear speech
grammar
- Must dress in a professional manner and always maintain a professional demeanor.
- Proficient in Microsoft Outlook and Word
- Must be able to work in a multi-tasked environment.
- Must speak clearly and use good grammar.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
650% Revenue
Revenue Surge
Revenue increased by over 650% over a 15-year period.
$1B Revenue
2024 Revenue
Revenue topped nearly $1 billion in 2024.
160 IP Experts
IP Practice Size
One of the nation's largest IP groups.
47 Lawyers
Recent Expansion
Added 47 lawyers from Holland & Knight in mid-2024.
- Founded in 1972 in Kansas City by three attorneys, Polsinelli began serving local business and real estate clients.
- Over five decades it expanded via strategic hires—not large mergers—growing to 23 offices and establishing a footprint in markets like Philadelphia, Fort Worth, Park City, Miami, and Nashville.
- Polsinelli built standout practices in healthcare, real estate, finance, technology, private equity, life sciences, litigation, and IP.
- The firm tackles a wide range of high-stakes matters: from multi-state real estate financings and major healthcare regulatory work to patent litigation, corporate M&A, labor disputes, and cybersecurity.
- Polsinelli positions itself as a 'daily and weekly' partner to mid-market corporate clients, emphasizing consistent presence and industry-focused counsel.
- A collaborative and challenging culture that emphasizes teamwork and being a strategic partner.
- A culture of respect, where everyone is treated with dignity at all levels.
- A meritocratic environment where employees work seamlessly across practices and locations.
- A commitment to diversity and inclusivity, supporting all members of the firm.
- Investment in employee growth and development to help achieve both personal and professional goals.
- Partners who value associates as colleagues and focus on their learning and development.
- A culture of collaboration and respect that extends across all offices nationwide.
- A relaxed atmosphere with a strong emphasis on mentorship.
May 2023
Environmental Expansion
Environmental law specialists were hired in Missouri and Denver as part of environmental practice expansion.
- No public net‑zero target or date found.
- No quantitative carbon or energy reduction goals or results disclosed.
- Has a firm‑wide Diversity and Inclusion Committee with representation on Board of Directors and C‑suite.
- Uses objective data and metrics to improve recruitment and team composition.
- Changed compensation matrix and mentoring/recruiting methods to address implicit bias.
- Aims to ensure every individual feels supported regardless of identity or position.
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