Project Coordinator

Description

• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• Perform occasional field inspections or testing and assist with special inspections when required.
• Participate in team meetings and training and provide informal mentorship to field technicians when appropriate.
• Support project management activities from proposal through completion, helping to ensure scope, schedule, budget, and quality objectives are met under the guidance of a Project Managers .
• Review time sheets and field reports for accuracy and ensure timely submission of basic project documentation.
• Maintain clear communication with clients and contractors, responding to routine questions and elevating complex issues to PMs as needed.
• Monitor project costs and budgets in coordination with senior staff; assist with tracking revenue and project performance.
• Collaborate with cross-functional teams, including engineering, laboratory, and operations, to support successful project delivery.
• Support technical oversight by reviewing field and lab results for accuracy and ensuring work follows applicable standards (ASTM, ACI, ICC) under Project Managers supervision.
• Help prepare routine reports and technical documents for internal and external stakeholders with review by Project Managers.
• Coordinate daily project needs, including scheduling field technicians and support staff to meet project requirements efficiently.
• Assist with developing project estimates, proposals, and scopes of work in collaboration with technical teams and Project Managers.
• Assist with identifying additional project opportunities by observing client needs and communicating them to Project Managers.
• Promote and follow all company safety protocols and help ensure compliance with regulatory requirements on job sites.

Requirements

• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Familiarity with engineering, construction, or environmental services terminology and workflows ispreferred.
• Certifications: Certifications in relevant testing or inspection areas (e.g., ACI, ICC, ATTI, Nuclear Safety) preferred, or willingness to obtain.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project managementsoftware (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• Technical Knowledge: Basic understanding of construction materials testing standards (ASTM, AASHTO) and the ability to interpret construction plans and technical specifications.
• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• 2+ years of experience in project coordination, administrative support, or operations within a technical orservice-based industry.
• Excellent verbal and written communication skills.
• Other Requirements: Valid driver’s license with an acceptable driving record; willingness to travel to job sites and work in diverse environmental conditions as needed.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance