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Administrator, Communications
Defence Construction Canada
Providing administrative and budgeting support to the Director, Communications and the Communications Business Partner, and supporting the delivery of various dynamic projects for a Crown corporation.
15d ago
C$68,014 - C$88,417
Expert & Leadership (13+ years), Experienced (8-12 years), Intermediate (4-7 years)
Full Time
Ottawa, Ontario, Canada
Hybrid
Company Size
700 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Buildings
Infrastructure
Commercial
Residential
Industrial
Water Resources
Heavy Civil
Marine
Role
What you would be doing
client delivery
communications support
office management
budget management
hr admin
merchandise mgmt
- Oversee internal client relations, including keeping stakeholders up to date on schedules and working on peer-to-peer projects
- Provide support for diverse communications functions such as digital media.
- Provide daily office management and general administrative support, including:
- Maintaining records, filing and tracking systems
- Research and write Communications-related briefing notes; and meeting minutes
- Preparing presentation packages for director meetings
- Tracking budget expenditures, accruals and timesheets
- Perform human resources administrative functions for the communications team (e.g. prepare onboarding schedules, manage administration of onboarding, prepare time-entry, track and manage team IT needs)
- Manage merchandise inventory for tradeshows and events
- Support the Communications Business Partner with ongoing client projects
What you bring
adaptive insights
project management
customer service
ccap
experience
diplomas
- previous employment
- Minimum: college diploma in administration, media, communications, marketing or a related field with four years’ relevant experience, or the equivalent
- Experience with administrative and accounting systems (experience with Adaptive Insights is an asset.)
- Preferred: university degree in one of the above fields; membership in the Association of Administrative Professionals or International Association of Business Communicators; completion of a Canadian Certified Administrative Professional program; Project Management Professional designation; business/office management experience.
- Proficiency with project management
- Experience in customer service
- Technically proficient and able to learn and adapt to new systems and software quickly
- criminal record checks
- $400 wellness allowance to help cover expenses such as a gym membership
- Life, accidental-death, and short-term disability insurance
- Enhanced inConfidence employee and family assistance program
- $1,500 for mental health services on top of regular $1,500 paramedical coverage
- 100% employer-paid annual sick leave, and health and dental premiums
- Flexible workplace options, including $400 allowance every two years, to support working from home
- Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
- Public-service pension
- Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
- Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- minimum reliability security clearance
- some roles may require secret security clearance
- criminal record checks
- reference checks
- previous employment
- open source checks
- credit/financial status
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Company
Overview
- Founded to serve the construction needs of the Canadian Armed Forces and the Department of National Defence.
- Manages a wide array of construction and infrastructure projects across Canada.
- Specializes in designing and delivering facilities, buildings, and utilities for national defence operations.
- Operates in diverse sectors including infrastructure, buildings, transportation, utilities, and heavy civil works.
- Has delivered projects in remote locations, ensuring the highest standards for military operations and safety.
- Known for managing large-scale, complex projects that are critical to national security.
- Works with military, governmental, and private partners to support the Canadian Defence sector's evolving needs.
- Handles the entire lifecycle of projects, from planning and design to construction and maintenance.
Since 1951
Year Established
The company has consistently supported defence infrastructure and environmental requirements, demonstrating a long-standing commitment to its mission.
- Collaboration: Committed to developing collaborative relationships with Client-Partners, industry, employees and other stakeholders. Together, they leverage shared expertise toward common goals.
- Competence: Offers a dynamic and inclusive working environment where employee experience, expertise, and diversity enable innovative solutions for client needs.
- Fairness: Engages everyone in a fair and ethical manner, embraces equity and inclusion, and advocates for mutual respect and professionalism throughout its business.
Net-Zero by 2050
Joining Canada's Net-Zero Challenge
Committed to achieving net-zero greenhouse gas emissions by 2050.
80% GHG Reduction
Supporting DND energy targets
Helping achieve energy reductions for the Department of National Defence.
15.7M CAD Investment
Net-Zero Ready Facility
Constructed a 3,389 m² training facility with geothermal and water treatment.
31% Energy Reduction
Energy Performance at CFB Kingston
Delivered energy savings with significant GHG reductions.
- Managed construction of CFB Gagetown Explosive Ordnance Disposal Training Facility (3,389 m², CAD 15.7 million), running almost completely off-grid with geothermal heating, onsite water treatment and septic, net-zero ready.
- Since 2018, delivered energy performance contracts at CFB Kingston (31 % energy reduction, ~5,865 tCO₂e fewer emissions), and multiple other bases including Petawawa, Esquimalt, Greenwood and Bagotville.
- Under DEES and federal Greening Government Strategy, contributing to national targets: 40 % GHG reduction from real property and light-duty fleets by 2025 and net-zero by 2050.
- Tracking and monitoring GHG emissions, reducing contaminated sites via Federal Contaminated Sites Action Plan, plus waste audits and diversion initiatives.
- Awarded best practices in environmental sustainability (Real Property Institute of Canada) for net-zero building at CFB Gagetown.
April 20, 2021
Diversity Strategy Launch
Company launched Diversity & Inclusion Strategy 2.0 with a five-year roadmap for new initiatives to advance inclusion and acceptance.
41.9% Women
Workforce Representation
Women make up 41.9% of the workforce, reflecting a significant portion of the company's diverse employee base.
$1,000+ Raised
Internlational Cuisine Initiative
International Cuisine lunch/cookbook initiative raised over CAD 1,000 for charity, fostering cultural exchange and community impact.
- Indigenous individuals make up 4.5% of the workforce (LMA 3.3%), persons with disabilities 5.7% (LMA 8.5%), and visible minorities 11.3% (LMA 18.0%).
- Recognized three years consecutively by Employment and Social Development Canada for its inspirational role model in employment equity; two executives designated as Employment Equity Champions.
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