Administrative Assistant

Description

The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below.

• Create, type, and distribute internal and external correspondence
• Issue purchase orders for employees making purchases at local vendors
• Accomplish responsibilities as required using business software as approved by WSFP
• Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Responsible for accounts receivable phone calls to follow up on collections
• Provide general administrative and filing support for managers and staff

Requirements

• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Willing to pass a post-offer drug screen test and background check
• High School diploma or GED; and/or or one to two years related experience and/or training is preferred
• Possess excellent written and verbal communication skills
• Excellent organizational skills
• Ability to be resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software application
• Maintain a professional attitude and appearance

Benefits

The hourly wage for this position is $22.00-$25.00 depending on experience.

• Profit Sharing Plan
• Employee Assistant Program
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Health, Life, Dental and Vision Insurance
• Employer Paid Life Insurance
• Gym membership reimbursement
• Paid Holidays
• Employee Stock Purchase Plan
• Annual Discretionary Bonus
• 401(k) Plan – Matching up to 3%
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• Tuition Reimbursement

Training + Development

Interview process

Visa Sponsorship

Security clearance