Executive Business Partner

Description

• Track and monitor progress on cross-functional initiatives, reinforcing accountability and driving results.
• Manage, mentor, and coordinate the Executive Assistant team, setting clear standards for performance, accountability, and collaboration.
• Support board and leadership reporting by consolidating inputs, drafting communications, and ensuring timely and accurate completion.
• Develop and implement systems and processes to ensure efficient workflows, aligned practices, and accountability across executive support functions.
• Coordinate executive-level meetings, including agenda development, materials preparation, and action tracking, ensuring assigned owners follow through on commitments.
• Serve as a central point of contact for the executive office, ensuring seamless communication between executives, internal teams, and external stakeholders.
• Provide direct support to four executives, including calendar management, meeting preparation, and follow-up on critical action items, ensuring accountability for deliverables.
• Maintain confidentiality and discretion while managing sensitive information and representing the executive office with professionalism.

Requirements

• 8+ years of experience supporting senior executives in a complex organization, with at least 3 years managing or leading administrative teams.
• Ability to bridge technical subject matter with executive-level communication, ensuring clarity and alignment across stakeholders.
• Excellent written and verbal communication skills, with a high degree of professionalism and executive presence.
• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
• Experience in construction, engineering, or heavy civil industries.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines.
• Project management experience, including planning, tracking, and delivering complex, multi-stakeholder initiatives.
• Strong project coordination background with the ability to track and drive accountability on high-priority initiatives.
• Valid Driver’s License and ability to drive on behalf of the company.
• Demonstrated success in developing administrative systems and supporting senior leadership teams.
• Technical familiarity or direct experience with geotechnical engineering, heavy civil construction, or environmental services.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance