Manager, Travel & Expense

Description

• Ensure proper application of X-energy's global and any local/regional expense and travel policies and procedures
• Provide detailed reporting and analysis to senior leadership
• Manage the integration and onboarding of additional business units into Concur, corporate cards, and special projects
• Continuously benchmark and refine policies and procedures to align with business needs, best practices, industry regulations, standards, and trends
• Implement key reporting and metrics to monitor compliance, operational efficiency, and quality of service
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Lead and develop Travel, Expense, and Corporate Card operations in compliance with internal policies, controls, and procedures
• Identify, propose, and execute opportunities for optimizing processes, communication, and travel-related cost savings
• Handle Internal Audit Team requests and address audit observations as needed
• Manage month-end reconciliation process with accounting team to ensure all corporate card costs are properly coded and accounted for
• Lead bi-weekly account setups, working closely with our travel management company to ensure seamless onboarding for new employees
• Manage day-to-day operations of the T&E team, ensuring compliance with company policies and federal travel regulations
• Establish trusted relationships with cross-functional partners, including HR, Internal Audit, Recruiting, IT, and Finance
• Partner closely with our corporate card provider on program management and optimization
• Execute strategic plans to deliver value, scale, and efficiencies while improving sustainability and duty of care
• Act as point of escalation to ensure timely remediation of issues related to Concur and corporate cards

Requirements

• Deep understanding of Concur Expense and Travel Management
• Demonstrated ability to enforce company policies while maintaining employee satisfaction
• Ability to multitask effectively in a fast-paced environment
• Excellent oral and written communication skills with proven ability to influence up, down, and across the organization
• The skills required for this are typically demonstrated by 10 plus years of relevant experience
• Experience with Travel & Expense tool implementation, enhancements, and SOX requirements
• Bachelor's degree in Business Administration, a related field, or equivalent experience
• Ability to work effectively with a global team in a matrix organization
• Comprehensive knowledge of Federal Government travel regulations (FTR, JTR, CFR) and compliance requirements
• Strong project management and problem-solving skills
• 8+ years of Travel & Expense experience with 3+ years of supervisory experience required in both government contracting and commercial environments

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance