Accounting Coordinator - Hotel Hartness / Patterson Restaurant & Bar
Hay Creek Hotels
Supports finance team with invoice processing and basic accounting tasks.
6 days ago ago
$21 - $21
Junior (1-3 years)
Full Time
Columbia, SC
Onsite
Company Size
501 Employees
Service Specialisms
Hotel Management
Hospitality Consulting
Operations Management
Property Development
Design
Sector Specialisms
Hotels
Inns
Resorts
Boutique Hotels
Hospitality
Luxury Lodging
Full-Service Accommodations
Role
What you would be doing
invoice tracking
journal entry
vendor management
compliance monitoring
ap processing
month-end close
- Track invoice status and coordinate with departments and vendors to resolve invoice?related questions or discrepancies.
- Assist in basic general ledger support: posting journal entries for routine items (e.g., minor accruals), reconciling small GL accounts as assigned.
- Maintain vendor files and records: ensure W9s (or equivalent) are on file, update vendor contact information, file physical or electronic documentation.
- Ensure compliance with finance policies, procedures and internal controls of the hotel.
- Maintain and organise financial filing systems (paper and electronic) to support audits and internal reviews.
- Process incoming vendor invoices: verify correct coding (expense account, cost centre), obtain required approvals, and enter into the accounts payable system.
- Support month?end closing activities in a limited capacity: e.g., preparing accrual lists, assisting with account reconciliations, gathering backup for review.
- Assist with payment preparation: batching invoices for review, ensuring supporting documentation is complete, preparing vouchers/checks as needed.
- Provide general support to the finance department (scanning, copying, data entry, responding to vendor or departmental inquiries) as needed.
What you bring
confidentiality
hotel accounting
communication
accounting exposure
associate degree
excel
- Ability to maintain confidentiality, discretion and professionalism.
- Willingness to learn hotel accounting systems and adapt to the hospitality environment (fast pace, multiple stakeholders).
- Effective communicator: able to interact with departments, vendors and the finance team.
- Some exposure to accounting or bookkeeping functions (e.g., 1-2 years) preferred; hospitality/hotel experience is a plus.
- High school diploma or GED required; associate degree in accounting, finance or business preferred.
- Comfortable working with Microsoft Excel (basic formulas, filters) and general office software.
- Strong attention to detail, good organizational skills, ability to multitask.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded 2005
Year Established
The company was established in 2005, marking its origin in the hospitality industry.
30+ Properties
Managed Locations
The company manages a significant portfolio of upscale independent properties across the United States and Central America.
4 Historic Restorations
Award-Winning
The company is recognized for its expertise in restoring and managing historic properties, including notable examples like the Belvada, Mizpah, and Exeter Inn.
3 Global Headquarters
Strategic Expansion
With headquarters in Denver, New York, and Medellín, the company has expanded to better serve its international assets.
- Stewards historic properties like the Mountain View Grand Resort, blending preservation with modern hospitality.
- Typical projects include ski‑in/ski‑out mountain lodges, lakefront resorts and restored historic inns.
- Expertise lies in full‑service operations: lodging, dining, spa, event spaces and guest experiences.
- Joint venture in Central America boosts acquisition and management of boutique hotels in Colombia and beyond.
- Commitment to guest satisfaction
- Strong focus on delivering exceptional service
- Passion for creating memorable guest experiences
- Respect for the individuality of each property
- Employee empowerment and teamwork
- Building long-term relationships with partners and guests
By 2050
Net Zero Emissions Target
Objective to achieve net zero carbon emissions, reflecting a commitment to long-term sustainability.
- Dedicated to reducing energy consumption and waste
- Adopting eco-friendly practices across properties
- Investing in sustainable and efficient technologies
- Committed to environmental stewardship and conservation
- Commitment to fostering a diverse and inclusive workplace
- Promoting equal opportunity for all employees
- Encouraging diverse perspectives in leadership roles
- Fostering a respectful and collaborative work environment
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