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Industrial Property Associate
Jll
On-site admin supporting property team with leasing, finance, tenant services.
7d ago
$28.85 - $31.25
Junior (1-3 years)
Full Time
Dallas, TX
Onsite
Company Size
102,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
filing systems
report prep
vendor contracts
lease management
accounts payable
utility billing
- Creating and maintaining accurate and organized physical and virtual filing systems.
- Organizing, compiling, and preparing reports for distribution.
- Assisting with vendor contract creation, execution, and tracking as requested.
- Monitoring email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
- Coordinating conference room reservations.
- Using and accessing stairwells during emergencies.
- Providing general and ad hoc administrative support to the property as needed.
- Documenting incidents of potential property and equipment liability and forwarding information to risk management personnel.
- Maintaining regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
- Supporting engineers with recording and billing monthly utility meter readings, as appropriate.
- Assisting team members with property budget preparation and recurring reporting.
- Participating in processing accounts payable (A/P) by reviewing and coding invoices for payment.
- Organizing department lunches, meetings, events, and business travel.
- Reading video display terminals, order forms, and other written documents.
- Using keyboards for typing and computer input.
- Maintaining general office organization.
- Receiving building access requests and coordinating access for visitors and vendors.
- Updating employee, client, and customer contact databases.
- Assisting the property team in developing and implementing property and employee manuals.
- Hearing, speaking, and answering the office telephone system.
- Tracking lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.
- Supporting compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
- Coordinating document management related to lease execution, distribution, and filing.
- Preparing and distributing general correspondence and memos.
- Join an industry leader and shape the future of commercial real estate.
- Tracking expiration dates for tenant and contractor certificates of insurance and providing advance notice of upcoming expirations.
- Gathering W-9 forms from vendors and assisting in new vendor setups as needed.
- Assisting with accounts receivable (A/R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
- Ensuring tenant and contractor certificates of insurance are accurate and meet defined standards.
- Tracking administrative expenses to ensure they stay within budget and identifying cost reduction opportunities.
- Tracking and coordinating access card activation and deactivation as needed.
- Sorting, organizing, and distributing incoming mail, as well as preparing and sending outgoing mail and packages.
- Participating in the new tenant welcome and orientation program and assisting with move-in/move-out procedures.
What you bring
microsoft office
bachelor's degree
high school
1 year
self‑starter
detail‑oriented
- Ability to occasionally work flexible hours exceeding 8 hours per day, 5 days per week, or 40 hours per week.
- Self-starter with the ability to manage multiple projects under pressure.
- Advanced oral and written communication skills.
- Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines.
- Ability to calculate figures and percentages.
- Regular sitting for long periods of time.
- Strong attention to detail and organizational skills.
- Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture.
- Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
- Frequent standing, walking, reaching with hands and arms, stooping, kneeling, crouching, or crawling.
- Bachelor's degree (BA/BS) is preferred.
- Capable of developing effective and constructive solutions to challenges and obstacles.
- High school diploma is required.
- Minimum of 1 year of experience in commercial real estate, property team, or office management.
- Lifting a minimum of thirty-five (35) pounds.
- Comprehensive and competitive benefits plan
- Deep investment in cutting-edge technology to power your work.
- A supportive, caring and diverse work environment designed for your growth and well-being.
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Interview process
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Company
Overview
$20+ billion revenue
Annual Revenue
JLL generated over $20 billion in revenue in 2021, demonstrating strong financial performance.
- Founded over 200 years ago, JLL has become a global leader in real estate services and investment management.
- With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets.
- JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios.
- The company is known for its innovative solutions in real estate technology and sustainability.
- Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory.
- JLL has pioneered the integration of data-driven insights into real estate decision-making.
- The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure.
- Notable for its long-standing history, JLL continues to shape the global real estate landscape.
- Integrity, teamwork and ethics in all of our actions
- Respect for people, their contributions and personal growth
- Customer-driven focus with a commitment to excellence
- Commitment to sustainability and the environment
- Innovation and creativity in everything we do
- Building strong relationships and trust with our clients, partners, and communities
Net Zero 2040
Carbon Target
Aiming to achieve net zero carbon emissions by 2040 through comprehensive sustainability strategies.
50% by 2030
Emission Goal
Reducing carbon emissions from managed buildings by 50% by 2030.
10% by 2025
Water Efficiency
Aiming for a 10% reduction in water usage per square foot by 2025.
100% Renewable
Energy Source
Targeting 100% of energy from renewable sources for managed properties by 2030.
- Implementing green building certifications for managed properties, such as LEED and BREEAM
- Assisting clients in reducing their carbon footprint by optimizing building operations and energy use
40% Gender Representation
Target for Senior Leadership
Aim to achieve 40% gender representation in senior leadership roles by 2025.
35% Women in Workforce
Global Workforce Composition
Currently, women make up 35% of the global workforce, with efforts focused on increasing their presence in leadership.
- Dedicated programs for advancing women’s leadership and mentorship.
- Partnerships with external organizations to promote gender equality in real estate.
- Ongoing efforts to foster an inclusive work environment for employees of all backgrounds.
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