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Document Controller
Buro Happold
Experienced Document Controller to manage and oversee document control practices and support project delivery.
18d ago
Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Mumbai Metropolitan Region
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Structural Engineering
MEP Engineering
Fire Engineering
Acoustics Consulting
Sustainability Consulting
Project Management
Strategic/Management Consulting
Environmental Consulting
Sector Specialisms
Air and Rail
Commercial
Cultural
Education
Government (US)
Healthcare
Major Infrastructure
Science and technology
Role
What you would be doing
document control
rfi management
project audits
tracking reports
cde training
cde management
- Development and day-to-day leadership of a growing Document Control delivery group: Working on projects for the UK based Projects team under supervision of Document Control & Information Management team leaders.
- Downloading Requests for Information (RFIs), Early Warning Notices (EWNs), and Responses: Distributing relevant information to project teams.
- Conducting Full Project Documentation Audits: Ensuring comprehensive documentation control when joining established projects.
- Creating Tracking Reports for RFIs, Comments, etc.: Generating reports to monitor project progress.
- Providing In-House Awareness Training on Common Data Environment (CDE) Sites: Assisting team members with navigating and using platforms like Conject, 4Projects, Aconex, and Asite.
- Checking Against Drawings/Documents Listed in the MIDP/TIDP: Verifying that issued documents align with the project’s requirements and are correctly recorded.
- Co-Authoring and Maintaining Agreed Internal and External Distribution Lists / Workflow Groups: Collaborating with relevant stakeholders to create and manage distribution lists for documents and drawings within the CDE sites.
- Participating in Project Team Meetings and Briefings: Collaborating with clients and colleagues to stay informed and aligned
- Establishing, Governing, and Auditing Issuing and Transmitting of Files: Overseeing the process of distributing files and maintaining audit trails.
- Quality Assurance & Control (QA/QC) Checks on Documents and Drawings: Ensuring the accuracy, completeness, and compliance of documents through systematic reviews.
- Advising on Document Numbering Systems: Providing guidance on establishing effective document numbering systems to maintain consistency and ease of reference.
- Receiving Notifications, Incoming Emails, Downloading, and Communicating External Documentation: Managing external documents received through agreed channels. Ensuring timely access to project-related files.
- Identifying Documents/Drawings Requiring Comments and Notifying Teams: Monitoring comment deadlines and facilitating collaboration, and effective comment responses across the project team.
- Day-to-day Distribution, Storage, and Retrieval of Drawings and Documents: Managing the flow of documents within the organization, ensuring timely distribution, secure storage, and efficient retrieval.
- Engage with our vibrant community through the Young Employees Forum, Diversity and Inclusion Forum, and BH Women's Network, fostering a supportive and diverse workplace culture
- Project-Level Implementation of Document Numbering Systems, Revisions, and Status Protocols: Implementing and maintaining document control processes specific to each project, including version control and status tracking.
- Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Common Data Environment (CDE) management and oversight: Management and control of project CDEs including Autodesk Construction Cloud, setting up and day-to-day maintenance of project CDE’s for both internal projects and multi-stakeholder/client facing projects.
- Project-Level Implementation and management of Master and Task Information Delivery Plans: Liaising with client and delivery teams to ensure MIDP/TIDP template is kept up to date and the correct information is inputted, managing the quality of the data and preparing, checking and issuing the MIDPs at appropriate milestones.
What you bring
document control
microsoft office
sharepoint
excel
communication
autodesk
- Minimum 3 - 5 years of document control experience in engineering and construction.
- Records Management: Understanding records management practices ensures proper document retention and compliance.
- Document Control Processes and Systems: Knowledge of document control processes and systems within projects is necessary. This includes understanding approval workflows and version control.
- Communication Skills: Proficient English language communication, especially when interacting with senior staff members across international borders and time-zones is essential.
- Multi-Project Management: Ability to work across multiple projects and prioritize tasks appropriately.
- Fluent in English, with strong communication skills across time zones.
- Document Management Systems (DMS): Microsoft Office: Advanced skills in Microsoft Office, especially Excel, are valuable. SharePoint: Proficiency in SharePoint, a web-based collaboration platform, is crucial for managing, storing, and collaborating on documents1.
- Organizational Skills: Being organized and planning ahead to meet deadlines are critical for effective document control.
- Continuous Improvement: Enthusiasm for delivering excellent performance and identifying areas for process improvement.
- Bachelor’s degree in a relevant field.
- Proactive Attitude: A proactive and approachable attitude when dealing with internal and external stakeholders is valuable.
- Collaboration Tools: Electronic Document Management System (EDMS), Proven experience with EDMS is crucial. This involves managing, organizing, and tracking documents electronically using extranet collaboration tools, particularly, Autodesk Construction Cloud, as well as Conject, 4Projects, Asite, or Aconex.
- Attention to Detail: Exceptional attention to detail is a must. Document controllers need to ensure accuracy and consistency in managing documents.
- Metadata Awareness: Being familiar with metadata concepts is important. Metadata helps categorize and organize documents effectively.
- Experience working on international projects.
- Design and Construction Documentation: Familiarity with handling design and construction documents is essential. Understanding the context and specifics of these documents is valuable.
- A commitment to your wellbeing through a comprehensive Employee Assistance Programme (EAP) and wellness initiatives designed to support your mental and physical health
- Receive entitlements to two professional memberships or subscriptions, fostering your professional network and knowledge
- Competitive salary and benefits package including Annual Discretionary Bonus, Comprehensive Health Insurance Scheme for both you and your family, Group Personal Accident Cover
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
- Make a difference in the world with our Share Our Skills (SOS) program, offering opportunities to support local communities and those in need globally.
- Back to Work Program for Women - Swam Siddha - We're committed to empowering women, facilitating seamless re-entry into the workforce through our dedicated program
- Benefit from our Employee Referral Bonus, rewarding you for bringing talented candidates into our fold
- Our 5-day workweek policy supports work-life balance, ensuring you have time to relax and recharge.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- potential checks on professional qualifications and work experience.
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Company
Overview
Since 1976
Year Established
The company was founded in 1976, marking its entrance into the engineering consultancy industry.
20+ Countries
Global Presence
The company operates internationally, delivering innovative solutions across over 20 countries globally.
- excels in providing creative and sustainable solutions for complex projects.
- serves a diverse range of sectors.
- projects include large-scale infrastructure, high-end residential, and innovative commercial buildings.
- recognized for its expertise in structural, mechanical, and electrical engineering.
- portfolio includes iconic projects such as the Sydney Opera House renewal and London's Crossrail.
- innovative, sustainable design is central to the company’s approach, incorporating cutting-edge technologies.
- delivers solutions that enhance the built environment.
- We work with integrity, honesty and transparency.
- We are a collaborative, people-focused business.
- We embrace diversity of thought and background.
- We are passionate about our work and delivering value for clients.
- We encourage continuous learning and development.
- We are committed to innovation and excellence.
- We take responsibility for our actions and outcomes.
2030 Goal
Net Zero Carbon Target
The company is committed to achieving net zero carbon by the year 2030, showcasing a strong dedication to environmental sustainability,
- helps clients achieve carbon neutrality through energy-efficient solutions
- offers a range of services to reduce environmental impact, including sustainability consultancy and building performance analysis
- actively reduces their own carbon footprint through operations and supply chain management
- integrates sustainability into all project stages to ensure long-term environmental benefits
- Our commitment to gender parity is evident in our efforts to achieve equal representation at all levels of the organization.
- We consistently track and report on gender diversity and other key inclusion metrics to ensure progress and accountability.
- To address gender diversity in senior roles, we provide leadership development programs designed to support diversity in upper management.
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