Database Administrator

Description

• Ensuring the timely collation of all papers for submission and approval to a range of internal and external meetings.
• Supporting new Apprenticeship development activities including taking meeting notes and co-ordinating meetings and workshops.
• Monitor and maintain information spreadsheets through the processing of purchase orders and invoices providing reporting as required to support the Standards & Frameworks Operations Manager in the day-to-day financial control of their budget.
• Provide comprehensive administrative support to the Group arranging meetings, room bookings and taking minutes and actions at meetings.
• Act as a first point of contact for the team by co-ordinating queries and responses by telephone, email, face-to- face and by post.
• Provide comprehensive administrative support to the Standards and Frameworks panel arranging meetings and taking minutes and actions at meetings.
• Provide support required to fulfil the procurement asks, raising requisitions, invoicing and registering new suppliers.
• Assist in the day-to-day management of the National Occupational Standards (NOS) database.

Requirements

• Good communications skills, both verbal and written
• Demonstrable equivalent work experience or be educated to SCQF Level 6 (SVQ 3)
• Excellent organisation and administrative skills with an ability to take notes and produce accurate minutes of meetings
• Working experience of using Artificial Experience (AI)
• Excellent organisational and time management skills, able continually to multi-task and deliver against deadlines
• Ability to deal with changing timescales
• Flexible to ad-hoc requests
• Strong problem-solving skills with a reliable approach to following tasks through to completion
• Previous experience of working as Administrative Assistant, or a similar role
• Competent user of standard IT applications, Microsoft Office – Excel, Word, Outlook and PowerPoint
• Ability to prioritise work, plan, set timescales and manage them efficiently
• Excellent data/records management and maintenance skills
• Good interpersonal skills with the ability to work effectively with people across a wide range of levels and responsibilities
• Self-motivated with the ability to organise and prioritise workload
• Good problem solving and a strong completer/finisher approach

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance