Material Coordination Specialist

Description

• Create SAP purchase requisitions (and/or SAP reservations for materials in inventory) based on design Bills of Materials provided by Project Engineering.
• Coordinate design deliverables from Project Engineering or the ESP to SC for the timely occurrence of Requests for Quotations (RFQs) and subsequent awards according to the Material Matrix schedule.
• Work with Expeditors to anticipate issues relating to materials (i.e., late deliveries, material shortages, or damages) and develop and execute recovery plans.
• Work with Materials Management and Warehouse team to identify available inventory and\or surplus materials.
• Coordinate physical receipt of material at the Warehouse, project site\laydown yard, Fabricator and\or Construction Contractor.
• Ensure Supplier and Fabricator deliveries are expedited on a predetermined schedule to ensure RAS (required at site) dates are met.
• Provide field-based construction team with relevant documentation.
• Review Bill of Material (BOM) with Project Engineer to identify materials to be supplied by TC, its Fabricators, or its Construction Contractor. Typical milestones where this occurs include 30%, 60%, and 90% design, and a final review of IFCs to confirm all materials are captured in the Material Coordinators tracking sheet.
• Incorporate material lead time estimates from SC and develop a schedule for placing material orders in time to meet the project schedule.
• Expediting and logistics.
• Review Technical Drawings with a high level of attention to details.
• Monitor and assist with materials expediting of critical components.
• Enter Goods Receipts for all items in SAP (except those delivered to TC warehouses – warehouse personnel will typically handle).
• Drive process improvements and innovation in material coordination, leveraging extensive field expertise, technology and best practices to enhance efficiency and reliability.
• Instruct the Warehouse to release and issue the materials to the Fabricator, or from the Fabricator to the site \ laydown yard and ultimately to the Construction Contractor.
• Help locate documents and records, including Material Test Records (MTRs), associated with project materials which are required in support of construction and commissioning activities.
• Create a request for a new Material Master if the existing SAP material catalogue does not provide appropriate alternatives.
• Work with project disciplines (Engineering, Purchasing, Expediting, Logistics, Warehousing, Fabrication, and Construction) to update Material Status Report with quantities, timelines, and material whereabouts.
• Resolve material discrepancies (e.g., quantities, quality, or supporting documentation) within each functional group.
• Identify surplus materials to be transferred to inventory and/or investment Recovery.

Requirements

• Experience within the oil and gas, pipeline, or power industries.
• A minimum four (4) years of field-based material coordination experience, including material receiving and quality checks at construction sites, fabrication shops and warehouses.
• Experience with SharePoint and Power BI is a plus.
• Post-secondary education in technical field
• Experience with Microsoft Desktop Software; Windows, Word, Excel, and PowerPoint.
• Experience completing material requisitions, receiving and invoicing in SAP.
• Understanding of the project life cycle.
• A minimum six (6) years of comprehensive material coordination experience.
• Ability to work independently and effectively in a large, geographically diverse organization.
• Deep understanding of materials procurement processes.
• Excellent written and oral communication skills.
• Ability to recognize and evaluate risks.
• Candidate must demonstrate comprehensive experience in the full material management life-cycle including:
• Familiar with industry standards for material specifications (API, ASME, etc.).
• Familiar with engineering drawings, Bills of Material, and other technical documents.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance