AI-Enabled Project Coordinator

Description

Reporting directly to the Community Development Manager, this role provides high-level administrative and executive support to the Community Development team and the Manager. The successful candidate will leverage established AI tools and processes to generate, refine, and deliver high-quality documents and content generation (internal and External), powering up the team’s productivity.

• Facilitate communication and information flow between the Manager, team, and external stakeholders, ensuring clarity and timeliness.
• Maintain and continuously improve the team’s AI-driven workflows, refining best practices and deploying new efficiencies as the technology and system evolves.
• Coordinate closely with the Manager to anticipate needs of the CD team.
• Stay engaged with all facets of the Community Development portfolio, demonstrating curiosity and initiative to learn and contribute across project types.
• Act as a quasi-Librarian in organizing and curating knowledge and project information within our project structure to further leverage AI for cataloguing and retrieval of our professional staff.
• Act as the team’s AI content specialist receiving information and requests from team members and professionals.
• Serve as the primary administrative and executive assistant to the Community Development Manager, supporting content creating of the professional team, communications, and priority tasks.
• Plug in to the teams current AI workflows and information management system ready to learn and be curious about how it all integrates.
• Develop standard operating procedures using pre-made tools that involve content generation, QA/QC of generated documents and information management.
• Train and support new team members in the CD specific task management, information processing and process for content creation workflow automation.
• Represent Community Development as a Champion across the organization liaising with the Technology and Innovation group and other sectors.
• Utilize AI systems to draft, edit, and finalize documents, reports, memos, and presentations.

Requirements

Unity – You are Proactive, detail-oriented, and highly organized, with a passion for supporting others and driving team success. You want to free technical experts up from administrative tasks so they can focus on the work that matters to them.

Curiosity – You are a natural systems thinker that can see how all moving parts of technology, tools fit together and want the piece them together like a puzzle to create workflows. You have a keen interest and/or experience already leveraging AI tools in your existing role such as (e.g., Copilot, ChatGPT, Microsoft 365 AI features) to support team efficiency.

Integrity – You are discreet in your approach and trustworthy handling confidential information with professionalism.

Excellence - Eager to learn about all aspects of the Community Development teams across ISL and contribute to a culture of innovation and continuous improvement.

• Group RRSP.
• Ready to take initiative with the ability to create shared learning resources for the team that help them work efficiently.
• Hands-on experience with AI-powered productivity tools and a demonstrated interest in technology-driven process improvement.
• Strong written and verbal communication skills; able to synthesize input from multiple sources into clear ie: transcriptions, professional documents.
• Excellent collaboration and stakeholder engagement skills; able to translate technical concepts for non-technical teams.
• Curious mindset with a strong desire to learn and leverage emerging tools.
• Post-secondary education in business administration, communications, or a related field. A combination of relevant experience and education may be considered.
• Comfortable working in a fast-paced, multidisciplinary environment and adapting to evolving priorities.
• Direct experience and/or familiarity with Copilot, Copilot Notebook, Microsoft 365 is preferred.
• Experience in generating written content for proposals.
• Direct experience creating productivity and workflow efficiency tools using Copilot Notebook, ChatGPT, Microsoft 365 AI or comparable.
• Demonstrated experience in building and maintaining project information libraries.
• Three years of experience in optimizing administrative or project workflows using AI or other technology for increased productivity and efficiency.
• Ability to generate content based on transcription to generate documents/report/change forms quickly and accurately.
• Prior experience ideally within a professional services or engineering environment.
• Continuous learning mindset with the ability to stay current on emerging technologies and recommend innovative solutions.

Benefits

We value you for your contributions and want to ensure that your personal success is intertwined with your professional success. Our wellness philosophy encompasses the four pillars of physical, mental, financial and spiritual wellbeing which is why our benefits package is comprehensive and offers you some of the best available tools to maximize your career and lifestyle.

• Paid professional development opportunities and memberships.
• 24/7/365 Employee & Family Assistance Program.
• Eau Claire Plaza to Riverwalk.
• Flexible working hours.
• Employer paid benefits including health, dental and extensive paramedical services.
• Excellent mentorship.
• Parental leave top ups.
• Healthcare Spending and Lifestyle Option Accounts.
• Hybrid model of work.
• $55,000 - $65,000.
• Elementary and Post Secondary Schools (Award Winning - Mathison Hall).
• Annual bonus incentives.

Training + Development

Interview process

Visa Sponsorship

Security clearance