Executive Assistant

Description

• Organise and service Board and Committee meetings, ensuring timely provision of information, accurate records, and well-planned agendas, working closely with the Governance Manager to continuously improve Board reporting.
• Coordinate, collate, and distribute reports; take accurate minutes for Board, Committee, and other meetings as required.
• Provide PA assistance to members of the Executive Management Team.
• Assist EMT with coordination of activities such as consultations and event planning with internal teams, external partners, and customers.
• Lead the electronic mailing process for Board and Committee meetings, producing meeting packs and maintaining document records.
• Support the Governance Manager and Company Secretary in maintaining the Annual Register of Interests, managing Membership, updating registers, and preparing Board reports.
• Deliver effective administrative support to Directors, the CEO and Chief Operating Officer, including acting as the first point of contact for internal and external stakeholders, managing diaries, emails, expenses, incoming mail, and travel arrangements.

Requirements

• Proficient in MS Office (Teams, Outlook, SharePoint, Word, Excel, PowerPoint)
• Strong interpersonal skills and ability to liaise with external partners
• Substantial experience in a senior PA role, including meeting servicing, event organisation, and day-to-day executive support
• Proven ability to handle sensitive and confidential information
• Advanced written and oral communication skills for producing correspondence and reports
• Experience supporting a voluntary Board or Committee
• Skilled in minute-taking and accurate record-keeping
• Ability to produce high-quality documents and maintain accurate records

Benefits

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Assistant for an initial contract Mid Dec 2025 – 6 Feb 2026 (office closed 22 Dec 2025 – 4 Jan 2026), possibility of going permanent, on a rate of circa £16.50-£17.50/hour PAYE – working 35 hours per week. This role will be hybrid working.

Training + Development

Interview process

Visa Sponsorship

Security clearance