Senior Proposal Specialist - Transportation/Construction Services

Description

• Participate in or lead working groups focused on improving BD systems, processes, and tools.
• Mentor junior BD staff, providing feedback and coaching to support their professional growth.
• Edit technical approaches for narrative clarity, structure, and alignment with visual messaging.
• Support Tier I client management activities in collaboration with BD Client Service Leaders; serve as BD Partner for Tier II/III clients.
• Foster a collaborative, inclusive team culture that values quality, consistency, and best practices.
• Determine resource needs for assigned pursuits.
• Conduct research into clients, competitors, and markets to inform win themes and pursuit strategies.
• Lead standard- and strategic-level pursuits, driving capture kick-offs, follow-up meetings, and early positioning discussions.
• Track all opportunities and deliverables in CRM.
• Coordinate and prepare interview teams, including scheduling, content preparation, and rehearsals.
• Partner with graphic designers to develop custom visuals and infographics that reinforce win themes.
• Manage communications, delegate tasks, and monitor progress to ensure deadlines are met.
• Collaborate with BD leadership to ensure consistent implementation of best practices.
• Develop client-focused proposal sections including cover letters, executive summaries, personnel bios, project descriptions, firm overviews, and subconsultant qualifications.
• Prepare client meeting materials, capabilities briefings, and targeted marketing collateral.
• Draft pre-RFP content to support strategic positioning.
• Conduct client research (contract awards, budgets, press coverage, events) to inform pursuit strategies.
• Use approved AI tools for writing, research, and proposal efficiency; collaborate with leadership on new use cases.
• Lead complex proposals from initial request to final submission.
• Facilitate and participate in kick-off meetings, milestone reviews, and client debriefs.
• Analyze SOQs/RFPs to prepare compliance matrices, schedules, and outlines.

Requirements

• Able to work with some degree of independence to execute proposal lifecycle
• Minimum of 5 years of combined prior proposal experience is required and preferred in the AEC industry leading, coordinating, planning, and developing proposals and qualifications, including section writing experience.
• Excellent inter-personal and communication skills
• Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required
• Experience with PennDOT, MDOT (SHA, MDTA, MTA), SEPTA, Amtrak, or City of Philadelphia a plus
• Proficiency in Microsoft Office Suite and CRM tools; experience with Adobe InDesign preferred.

Benefits

• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Competitive paid-time-off (PTO) accrual.
• Incentive compensation for eligible positions.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Remote work environment.
• Tax-deferred 401(k) savings plan.

Training + Development

Interview process

Visa Sponsorship

Security clearance