Event Senior Coordinator/Specialist

Description

• Coach employees on effective networking and relationship-building techniques
• Implement systematic lead tracking and client engagement processes
• Partner with marketing team to develop new event collateral and booth materials
• Manage annual conference budget and evaluate participation opportunities
• Coordinate content creation to highlight employee speaking engagements
• Assist in coordinating event sponsorship responsibilities
• Ensure brand consistency across all conference materials and presentations
• Maintain a comprehensive database of client interactions and opportunities
• Monitor conversion rates from conference interactions to client relationships
• Partner with marketing team to create social media campaigns for pre-, during, and post-conference engagement
• Provide and coordinate on-site marketing support during major conferences to facilitate client meetings
• Process and review conference attendance requests based on established criteria
• Track and analyze conference ROI and outcomes
• Create and maintain database of conference insights and business opportunities
• Implement post-conference reporting system for lead follow-up
• Create pre-conference strategies with employees to identify key potential clients
• Coordinate with finance for budget tracking and expense reconciliation
• Coordinate and track requests, production, and delivery of collateral and booth materials
• Work with employees to develop personalized follow-up strategies
• Generate and share conference insights for company social media channels
• Coordinate meeting schedules and follow-ups between team and potential clients
• Track spending and ROI across multiple events and attendees

Requirements

• Experience with CRM systems and social media management tools
• Outstanding written and verbal communication skills
• Familiarity with digital marketing analytics
• Excellent project management and organizational abilities
• Demonstrated success in converting conference connections into business relationships
• Strong interpersonal and networking skills
• Experience collaborating with marketing teams on campaign development
• Knowledge of major AEC industry conferences and events
• Background in content creation or marketing communications
• Proven track record of building and nurturing client relationships
• 5 years of experience in business development, event management, or related field
• Strong financial acumen and experience managing complex budgets

Benefits

Compensation: $75,000 - $105,000 / year

• Generous paid time off
• 401(k): 50% match of contribution up to 6%
• Medical, dental, vision, life, and disability insurance
• Professional development opportunities including in-house training
• Paid professional organization membership and professional licensure

Training + Development

Interview process

Visa Sponsorship

Security clearance