Admin Executive

Description

• Maintain precise employee attendance records, including shift schedules, overtime, and leave data.
• Manage courier dispatches and ensure timely delivery and tracking of all outgoing and incoming parcels.
• The incumbent is responsible for managing day-to-day administrative operations, ensuring smooth functioning of the office, supporting staff and management, and maintaining efficient workflow across departments. The role involves office coordination, vendor management, documentation, facility administration, and general support.
• Liaise with vendors and service providers to ensure smooth facility maintenance and efficient office services.
• Update the system with new joiners, resignations, shift changes, and other employee movements in a timely manner.
• Maintain confidentiality of company data, employee information, and official documentation.
• Support internal audits and ensure proper documentation for compliance.
• Ensure adherence to company policies, labor regulations, and statutory norms (PF, ESIC, etc., if applicable).
• Review quotations, coordinate AMC (Annual Maintenance Contracts), and ensure timely service delivery.
• Monitor and manage biometric attendance systems on a daily basis to ensure accurate time tracking.
• Process leave applications, maintain updated leave balance reports, and track absenteeism trends.
• Oversee day-to-day office operations, including correspondence, filing, documentation, and record management.
• Assist in planning and organizing company events, audits, and employee engagement activities.
• Prepare and share daily, weekly, and monthly time office reports with HR and management.
• Maintain and monitor office supplies, stationery, and asset inventory to ensure availability and proper usage.
• Coordinate travel arrangements, hotel bookings, and logistics for employees and visiting guests.
• Maintain vendor records, bills, and documentation for audit and compliance.
• Verify daily attendance entries and prepare monthly attendance summaries for payroll processing.

Requirements

• Experience in manufacturing, construction, or corporate environments preferred.
• Ability to work independently and as part of a team.
• Reliable, disciplined, and proactive.
• Perseverant and result-oriented.
• Strong sense of responsibility and punctuality.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Effective time-management skills and multitasking ability.
• Graduate in any discipline.
• Professional demeanor and positive attitude.
• Familiarity with HRMS / ERP systems is an added advantage.
• 8 to 12 years of experience in time office and administrative roles.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance