Accounting Assistant

Description

• Provide administrative support to ensure smooth day-to-day operations
• Organize and maintain Accounting Department project files and documentation.
• Manage the Accounts Payable (AP) email inbox and ensure proper organization and follow-up.
• Handle confidential information with professionalism and discretion.
• Support Project Managers by assisting in budget management, processing contract documents, preparing change orders, and general team coordination
• Prepare and send project invoices
• Follow up on outstanding invoices through collections process
• Answer and direct incoming phone calls in a professional, customer-service-focused manner.
• Coordinate FedEx shipping requests and deliveries.
• Maintain accounting records by copying, filing, scanning, and documenting as needed.
• Assist with monthly credit card reconciliation.
• Provide additional administrative support as needed across the organization.
• Receive, sort, and distribute mail and packages; scan or route items as needed.
• Greet and assist visitors warmly.
• Process checks and enter Accounts Payable vouchers into the accounting system.
• Team Collaboration: Partner with project managers and teams across TAIT.
• Support Accounts Payable and Accounts Receivable workflows by coordinating with the accounting team.
• Set up new projects in the accounting system and adjust project budgets as needed.
• Verify and post business transactions (e.g., ACH payments).

Requirements

• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• Ability to drive a personal vehicle occasionally for business-related errands (e.g., bank deposits, post office runs, deliveries).
• Ability to lift, push, pull, and carry up to 10 lbs.
• Analytical thinking and problem-solving skills.
• 2+ years of experience using Microsoft Excel and Outlook.
• Strong attention to detail and high organizational skills.
• 1–2 years of experience in an accounting support or administrative role.
• Comfortable learning new software and procedures quickly; self-teaching mindset encouraged.
• Ability to work in an office environment for extended periods.
• Dependable, proactive, and able to work independently as well as collaboratively.
• Ability to sit for long durations while performing administrative work.
• Strong written and verbal communication skills with a professional, kind, and service-oriented approach.

Benefits

• Built-In Balance: Enjoy paid holidays and start accruing vacation on day one.
• Growth & Mentorship: Gain hands-on experience from our accounting leadership.

Training + Development

Interview process

Visa Sponsorship

Security clearance