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Contract Support Specialist
England-Thims & Miller, Inc.
Process interim payments, contract modifications, material tracking for construction contracts
13d ago
Junior (1-3 years)
Full Time
Jacksonville, FL
Onsite
Company Size
292 Employees
Service Specialisms
Engineering
Surveying
Land Development
Environmental Services
Construction Management
Landscape Architecture
Planning
Traffic Engineering
Sector Specialisms
Civil Engineering
Planning
Landscape Architecture
Geospatial Technologies
Surveying
Water and Utilities
Construction Management
Infrastructure
Role
What you would be doing
earthwork quantities
database management
final estimate
as-built plans
contract tracking
client communication
- Assist project teams with problem solving to mitigate potential risks and challenges associated with construction projects.
- Maintain the contractors grading system database and make timely entries as required.
- Provide guidance and mentorship for team members.
- Generate accurate earthwork quantities from the software.
- Managing and winning future work.
- Prepare the survey data as needed for use in the software.
- Take primary responsibility to track original contract funding amounts, amounts paid to date, remaining funds available, overruns, underruns and identify and process additional funding needs.
- Performs work under the general supervision of the Project Administrator and Sr. Project Engineer.
- Submittal of the Final Estimate Package in accordance with the clients’ requirements: 100% compliance
- Maintain the Final As-Built Plans from beginning of the project until completion utilizing electric pdf markup methods including Bluebeam, Adobe, Acroplot, etc.
- Foster a collaborative and high-performance culture within each CEI project team.
- Assembling Asphalt Lot packages
- Model and promote the ETM way.
- Stay informed about industry trends, changes in regulations, and best practices.
- Maintain the official contract time tracking file inclusive of original contract time, additional days granted by contract modifications and any potential liquidated damages.
- Initiate authoring all contract modification documents inclusive of all required computer database entries required.
- While performing the duties of this job, the employee is regularly required to talk and listen.
- Assist with goal development and review performance for subordinates. Lead by example be present and take ownership of the team.
- Provide professional communication to the client, informing the team of all significant activities, decisions, reports, material issues, public concerns and other communications related to the project.
- Represent ETM externally to clients, associations, and government agencies, acting as a trusted face and voice of ETM.
- The employee is frequently required to stand, walk; use hands and reach with hands and arms.
- Identify key hires through referral or industry engagements.
- Enter material samples and material certifications into the appropriate database and finalize as needed.
- Seeks Technology Integration and opportunities that can enhance the efficiency of the land development processes.
- Preparing the complete Final Estimate Package for submittal to the client
- Initiate, process, and finalize all monthly pay estimates to the contractor inclusive of all pay adjustments. Maintain all backup documentation in an organized fashion to support the amount paid on each monthly estimate including the final estimate.
- Responsible for: Exercising independent judgment in planning work details and making technical decisions related to the office aspects of the project.
- Review sample result for conformance with contract documents and finalize samples status including creating comparison packages.
- Assist with plan reviews, proposals, presentations, and marketing.
- Participates in initiatives to ensure alignment with ETM's overall strategic goals and adapt to changing market dynamics within the public sector.
- Establish and enforce quality control measures to ensure teams are meeting industry standards and client expectations.
- Provide support and assistance in calculating quantities and contract change amounts whether contract price based or based on actual time and materials utilized.
- Timely processing of monthly pay estimate in accordance with the client’s timeline: 100% compliance
- Notify the project stakeholders of deficiencies and track the issue until proper resolution has been completed.
What you bring
engineering degree
trimble business
cadd
3d modeling
ctqp
cei experience
- For personnel with Engineering, Engineering Technology, or Construction Management degrees:
- Responsible for: Familiarity with the Department’s Procedures covering the project related duties as stated above and proficient in the computer programs necessary to perform those duties.
- Managed Field Ethernet Switch Module
- Closed Circuit Television Camera Module
- ICS 100, 200, 700
- Road Weather Detection System Module
- Dynamic Message Sign Module
- No prior experience is required.
- Ability to: Become proficient in Trimble Business Center - Heavy Construction Edition (HCE) or approved surface to surface comparison software and Engineering Menu.
- Understand which surfaces are needed from the designer.
- Understand the survey data from the field.
- High school graduate or equivalent
- Curing, Sawing and Joint Sealing (TC3CN032-16-T
- Diamond Grinding and Grooving (TC3MN009-15-T1)
- PCC Paving Inspection (TC3CN004-15-T1)
- Four (4) years of CEI experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System input, progress, and final estimates, EEO compliance, processing Construction Contract changes, etc.); or
- CTQP Level II (Asphalt / earthwork / concrete)
- Conformance with minimum safety standards – hardhat, vest, PPE, etc.: 100% compliance when on the project sites.
- The associate must be able to sit or stand for prolonged periods of time (up to 8 hours). Associates are occasionally required to sit and stoop. The associate must be able to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- For personnel without Engineering, Engineering Technology, or Construction Management degrees:
- CTQP – Drilled Shaft & Pile Driving
- Two (2) years of experience with 3D Modeling and CADD
- Conformance to company standard operating procedures
- Attendance – Zero unauthorized absences. Every effort must be made to proactively inform your supervisor of any absence.
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Interview process
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Company
Overview
$32 Million
Annual Revenue
Reflects the company's financial strength and steady growth in the engineering sector.
Top Rankings
Industry Recognition
Recognized as a leading engineering firm in Florida, ranking highly in the industry.
- Founded in 1977 by three visionary partners, ETM has grown from a boutique firm into a multi-discipline engineering consultancy.
- Privately owned and based in Jacksonville, the firm delivers comprehensive infrastructure and development solutions across Florida.
- Their expertise spans civil engineering, water and utilities, transportation, surveying, geospatial tech, landscape architecture, planning, and construction management.
- Typical projects range from municipal roadway design and stormwater systems to mixed-use community developments and utility upgrades.
- Notable works include contributions to Jacksonville Jaguars’ stadium enhancements, St. Johns Town Center improvements, and large master-planned communities like Nocatee and Wildlight.
- A standout fact: despite its regional focus, ETM blends boutique client service with high-tech solutions, earning top rankings in Florida’s engineering community.
- Trusted Advisors, Creating Community
- Collaborative efforts in a supportive environment
- Consistently deliver excellence
- Prioritize the growth and fulfillment of each team member
- Engagement with high-caliber, 'Class‑A' projects
- Approach work with unwavering passion
- Recognize the positive impact on the communities we serve
- Familiar with the positive impact a diverse and inclusive work environment on culture, quality of product, and growth
- Bring everyone together and embrace our team’s individual cultures and experiences
- Offer Paid Holidays and Flexible Holidays to accommodate the needs of our diverse team
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