Associate Fiscal/Administrative Officer

Connecticut Department Of Administrative Services

Manages state resources, operations, and services, streamlining efficiency for Connecticut government.

Oversee fiscal admin tasks: inventory, travel, purchasing, accounts payable, and staff support.

9 days ago ago

$90,309 - $116,146

Intermediate (4-7 years)

Full Time

Hartford, CT

Hybrid

Company Size

1,700 Employees

Service Specialisms

Construction services

Project Management

Consulting

Engineering

Architecture

Property Development

Design

Technical Services

Sector Specialisms

Human Resources

Information Technology

Fleet Vehicle Services

Building and Construction

Procurement

Grants Administration

Role

What you would be doing

edp systems

budget management

procurement

payroll

grant administration

office procedures

Establishes and maintains office procedures;
Plans office workflow and determines priorities;
May oversee leasing functions including negotiating contracts and space requirements;
May oversee implementation and analysis of financial and administrative EDP applications;
May supervise support services such as stores, inventory, security, mailroom, food service or maintenance;
Being a member of a team that is highly motivated, while assisting in providing clear direction, resolving issues, and maintaining accountability for team performance and development.
Manages various phases of budget process;
Acts as liaison with other operating units, agencies and other officials regarding policies and procedures;
Projects expenditures and assists in financial planning;
grants and contracts preparation and administration;
Address conflicts and challenges promptly and effectively, fostering a positive, productive work environment.
May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards;
Provides staff training and assistance;
Maintains fiscal controls by authorizing non-routine expenditures;
Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;
utilize EDP systems for financial management;
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
Schedules, assigns, oversees and reviews work;
May oversee payroll;
Approving purchase orders/routine expenditures.
Makes recommendations on policies and standards;
Utilizes EDP systems for financial records, reports, and analyses;
May supervise payroll, purchasing and/or other fiscal and administrative functions;
Conducts or assists in conducting performance evaluations;
Assisting in planning, development and implementation of office procedures, including maintaining and updating office procedures as needed etc.
May oversee grant and contract administration;
Ensure fiscal control by verifying funding sources, authorizing routine expenditures, and obtaining approval for non-routine expenditures.
Prepares and analyzes complex financial statements and reports and budget requests;
Oversees maintenance of accounting records;
Developing and maintaining written procedures to ensure practice conformity.
Leading and directing workflow in the Business Unit.

What you bring

excel

core-ct

stars

master's

purchasing

supervisory

Experience with Microsoft Excel, including formulas, pivot tables, calculations and auto summing.
Experience working with the State Comptroller’s accounts payable division preparing and providing documentation for audit requests.
Experience using CORE-CT for purchase orders, P-Card transactions, and fund approvals.
Experience with State Procurement process.
Considerable ability in preparation and analysis of financial and statistical reports;
Experience working with STARS reports.
oral and written communication skills;
Experience processing employee travel, mileage reporting, and employee reimbursements.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.
Ability to
A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
purchasing principles and procedures;
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;
understand and apply relevant state and federal laws, statutes and regulations;
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Supervisory ability.
interpersonal skills;
Knowledge of

Benefits

Professional growth and development opportunities
This position is eligible for a hybrid schedule, a combination of in office and telework, in accordance with the Telework Policy. The Policy can be found here.
A healthy work/life balance to all employees

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

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Security clearance

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