Administrator, Support Services

Description

• Assist vendors/subcontractors with safety prequalification process.
• Manage rental trackers for tooling and equipment requirements.
• Maintain vendor account statements, ensure all invoices have been received and actioned.
• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Perform acknowledgment of services rendered by subcontractors in SAP.
• Perform goods receipts in SAP upon delivery of goods and materials.
• Maintains and organizes all related filing systems.
• Manages and maintains Purchase Card transactions.
• Manage invoice exception reports, find resolutions in order to remove obstacles and roadblocks from the procure to pay process.
• Maintain strong communication channel with the operations teams.
• Support the field for urgent purchases.
• Assist with purchaser order adjustments.
• General Tool Hound administration including uploading and maintaining test reports and certifications.

Requirements

• Technical understanding of SAP and the procure to pay process.
• Strong understanding of basic bookkeeping practices relating to invoices and credits.
• Strong ability to forge relationships both internally within different Aecon departments and externally with suppliers.
• Ability to work independently and as part of a team, exercising judgment and initiative and involves multi-tasking.
• Real time resolution of price, delivery, account assignment, material and service-related exceptions.
• Ability to prioritize tasks and work under pressure.
• Intermediate to Advanced level of Microsoft Outlook, Word, Excel.
• Strong organizational and time management skills.
• Independent thinker capable of taking initiative and finding solutions for challenges.
• Ability to ensure clean completion of three-way matching process.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance