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Project Coordinator - Mechanical
Mss Solutions, Llc
Project Coordination for Mechanical systems with responsibilities in managing schedules, coordinating with administrative teams, maintaining job files, preparing reports, and assisting in accounting.
13d ago
Expert & Leadership (13+ years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
Hanahan, SC
Office Full-Time
Company Size
750 Employees
Service Specialisms
Design & Development
Mechanical Construction
Custom Fabrication
Service & Maintenance
Audits & Assessments
HVAC
Building Automation & Controls
Security
Sector Specialisms
Commercial Office
Healthcare
Industrial & Manufacturing
Data Centers & Critical Environments
Hospitality
Role
What you would be doing
labor reports
inventory scheduling
project meetings
client presentations
job file management
financial reporting
- Responsible for managing and publishing daily labor reports at appropriate levels, including short-term and long-term manning profile trackers. (Maintain Master Schedule to forecast/communicate scheduling conflicts)
- Assist in preparing material and equipment inventory and delivery schedules.
- Attend project meetings as needed.
- Assist in preparing presentations for customers.
- Works closely with the Administrative Contract Management team to establish accurate customer database, contract set-up, scheduling, job set-up procedures.
- Assist in managing contract and change order execution, updating job files with information, and entering subcontractor contracts and change orders.
- Manage/execute the essential truck-based team support functions - recording activity, scheduling.
- Manage requests for rental equipment.
- Assist in maintaining reporting tools such as insurance requirements for subcontractors.
- Establish solid communication with all staff, both project, and corporate, customers and vendors
- Assist in maintaining forecasted cost projections, processing forecast revisions monthly.
- Assist in maintaining monthly reports such as billing, WIP, Certified Payroll, and distribute them to project staff and accounting office.
- Manage requests for permits and inspections.
- Assist Accounts Receivable Department with account collections
- Assist in reviewing ledgers and assist in correcting mis-postings through Job Cost Adjustments or Accounts Payable.
- Assist in setting up and maintaining the job files utilizing Microsoft Dynamics GP/WennSoft.
- Works closely with Service Administration to assist in job reporting activities, as necessary.
What you bring
communication
ms office
leadership
accounting
multi-tasking
mechanical systems
- Ability to work independently, prioritize and multi-task.
- Must have excellent communication and organizational skills.
- Knowledge of Vista is a plus
- Must successfully pass a background check & drug test.
- Ability to accurately work under pressure in meeting deadlines.
- Demonstrated proficiency in MS Office products
- Knowledge of mechanical systems and/construction is preferred
- Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents.
- Ability to lead and direct diverse teams
- Knowledge of basic accounting and business principles required
- 401k with Employer Contributions
- Long-term Disability
- Medical/Dental/Vision Insurance
- Health Savings Plan
- Employee Assistance Program
- Paid Holidays
- Short-term Disability
- Flexible Spending Plan
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, drug test and background check will be conducted
Company
Overview
1996 Founded
Year Established
The company was established in 1996, marking its origins as a regional HVAC specialist in the Carolinas.
9 Locations
Operating Presence
The firm operates from nine locations across North America, providing comprehensive mechanical solutions.
Fortune 100
Client Tier
The company works on high-profile projects, including builds for Fortune 100 companies.
24/7 Service
Service Availability
Dedicated service teams provide round-the-clock maintenance for HVAC, fire alarm, security, and building controls.
- The firm integrates design-build, custom fabrication, and analytics-driven maintenance under one roof.
- It tackles high-profile projects—from Fortune 100 data center builds to major hospital and commercial renovations.
- In-house fabrication shops produce modular energy plants, pipe systems, ductwork, and UL-certified skid assemblies.
- Project delivery ranges from large new construction and retrofits to audits, system upgrades, and emergency repairs.
- MSS supports clients nationwide through its own teams and vetted partner network beyond the Carolinas.
- Integrity
- Customer Focused
- Commitment to Excellence
- Continuous Improvement
- Collaborative and Supportive Team Environment
- Adaptability and Innovation
Net Zero 2050
Emissions Target
The company has established a goal to achieve zero net emissions by 2050, demonstrating long-term commitment to climate action.
- Improving energy efficiency across all operations to reduce its carbon footprint.
- Promoting green building solutions and offering energy-saving technologies.
- Incorporating sustainable practices and seeking innovative solutions for environmental protection.
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