Administrative Assistant

Overview

First point of contact handling admin tasks, scheduling, communication, and office support.

Key Responsibilities

• visitor support
• meeting planning
• contact management
• client liaison
• office procurement
• mail coordination

Tasks

-Provide general support to visitors -Plan meetings and take detailed minutes -Maintain contact lists and appropriate filing systems -Organize and schedule appointments -Act as the point of contact for internal and external clients -Order office supplies and research new deals and suppliers -Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -Coordinating all incoming and outgoing mail and packages -Answer and direct phone calls

Requirements

• ms office
• high school
• driver’s license
• admin experience
• time management
• communication

What You Bring

-Knowledge of office management systems and procedures -Excellent time management skills and the ability to prioritize work -High School degree -Excellent written and verbal communication skills -Strong organizational skills with the ability to multi-task -Driver’s License -Working knowledge of office equipment, like printers and fax machines -Proven experience as an administrative assistant or office admin assistant -Attention to detail and problem-solving skills -Exhibits polite and professional communication via phone, e-mail, and mail -Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

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Benefits

-Book travel arrangements -Paid Time Off -Profit sharing bonuses -Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available -Employer-paid health insurance, effective the 1st of the month after date of hire -401(k) plan with an employer match -Employer-paid short-term disability, long-term disability, and life and AD&D insurance

About Grace Design Studios

-Delivers architecture, engineering, planning, interiors, forensics, and program strategy through 21 offices globally. -Projects include large-scale master plans, urban districts, wellness-centric hospitals, civic anchors, immersive entertainment venues, schools, and senior communities. -Specializes in sectors where human experience is key: civic, education (K-12 & higher), healthcare, senior living, hospitality & entertainment, sports & recreation, workplace, mixed-use/urban design, and worship. -Notable work includes transformative church designs blending traditional liturgical forms with modern amenities and community courtyards. -Multidisciplinary teams ensure holistic, socially responsive, and experientially rich design.

Sector Specialisms