Contract Administration Specialist

Description

• Clearly, timely and adequately notifies owners of MOR findings and provides instructions on appropriate corrective actions.
• Conducts required Management and Occupancy Reviews (MOR) and follows up on results of physical inspections conducted by third parties.
• Processes contract rent adjustments requested by owners by verifying debt service, calculating utility allowance, calculating required Reserve for Replacement deposit amounts, securing funding from HUD, and executing and distributing rent schedules.
• Responsible for delivering exceptional customer service to all external and internal customers by being polite and helpful at all times.
• Develops manuals for participant guidance, internal procedures, annual work plan, and all reporting procedures.
• Ensures all records, worksheets, work papers are adequately documented for any action taken by Contract Administration.
• Assists CA Finance when necessary to ensure monthly vouchers are for eligible tenants.
• Assists residents in obtaining vouchers in the event a HAP contract is terminated.
• Processes Section 8 Housing Assistance Payment (HAP) Contract renewals. Duties include all requirements of processing contract rent adjustments. Additional duties include reviewing the Rent Comparability Study (RCS) for completeness and preparation of HAP contracts.
• Ensures Acceptable Quality level (AQL) on all Performance Based Tasks (PBT) is achieved.
• Researches legal, technical or policy issues to participate in updating program rules, internal guidelines, and policy issues to comply with all Federal or state regulations.
• Addresses all health, safety and tenant issues received directly from tenants or referred by HUD . Follow up is conducted at least every two weeks with owners and tenant, as needed, to ensure appropriate action has been taken.
• Identifies and corrects any Disincentive Deduction items for any Performance Based Task (PBT).
• Responsible for doing whatever needs to be done to enhance the overall operations of the Agency on a day-to-day basis.
• Assists in reviewing and preparing all program reports for all sources.
• Maintains appropriate databases for program.
• Assists in the preparation of materials for agency board meetings and participates when required.
• Follows up with owners who have compliance issues to correct and complete requirements for closeout.

Requirements

• Must obtain Certified Occupancy Specialist (COS) certification within one year after being hired.
• Must have and maintain a valid driver's license. Must be bondable.
• Must have reliable transportation suitable for essential job functions. Mileage reimbursement is available
• While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
• 427.8(k). These positions will be subject to drug screening in accordance with the drug testing policy of the OHFA Employee Handbook.
• Travel is required with occasional overnight stays.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance