Executive Assistant

Description

• Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.
• Ensure office equipment is in operating condition and adequate levels of office supplies for the department.
• Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.
• Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed.
• Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.
• Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned.

Requirements

• Minimum of 5 years direct executive administrative experience
• High School Diploma or GED; bachelor's degree in business or related field, preferred
• Minimum of 10 years administrative experience
• Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner
• Strong attention to detail, organizational and multitasking skills
• Ability to maintain confidentiality
• Excellent communication and interpersonal skills
• Paralegal background would be great!
• Ability to independently as well as a team in a fast-paced, multi-tasked environment

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance